Administrative Assistant at Pact, Inc.
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Pact Overview
At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization. We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant.
Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance and more. This expertise is combined in Pact’s unique integrated approach, which focuses on systemic changes needed to improve people’s lives.
Position Purpose
Pact seeks an experienced Administrative Assistant for the USAID/ Public Health System Recovery and Resilience Activity. This activity will strengthen public health capacities, standards, outreach services, and access to essential health care services during crises such as COVID-19 and other public health-related challenges, as part of supporting Ukraine’s pathway to self-reliance. This is a five-year activity.
Key Responsibilities
The Administrative Assistant is expected to provide administrative support of the project, under supervision of the Operations & HR Manager.
Specific Duties
The specific duties to be carried out by the successful candidate are listed below:
- Handle calls and electronic communications, and routing messages and information to appropriate individuals
- Greet visitors as they enter/exit the office in a professional manner and escort them to their appointment meetings when necessary
- Maintain/update staff telephone list, emergency contact information, organization chart and group email list
- Make conference room bookings on an as needed basis
- Make appointments and maintain calendar schedules
- Keep supplies in stock, make sure that office facilities are clean, orderly and safe
- Regularly audit office inventory, update and maintain administrative and office supplies files
- Assist Operations & HR Manager, as needed, with recruitment and personnel administration
- Assist with organization of the project’s events, workshops
- Support the coordination of travel/logistics arrangements and maintain project travel schedule.
- Assist with procurement process: review incoming procurement requisitions to ensure accuracy, conduct market research, identify and qualify potential suppliers, assist in drafting and publishing the RFQs, RFPs etc.
- Track procurement activities and delivery status of goods/services;
- Any other activities assigned
Basic Requirements
- Bachelor’s degree or higher degree (Undergraduate degree could be accepted on exceptional basis)
- Fast learner, pro-active attentive to detail,
- Good time management skills and ability to work in multi-cultural environment
- Good writing, reading, and speaking skills in Ukrainian/Russian
- Basic writing, reading, and speaking skills-in English
- Excellent interpersonal skills
- Proficiency using Microsoft office and other relevant software
- Ability to multi-task and prioritize tasks
To apply please send cover letter and CV no later than August 19, 2022. Only shortlisted candidates will be contacted.
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