Administrative Assistant (Kramatorsk) at The OSCE Special Monitoring Mission to Ukraine

The duration of the assignment for this post is limited for a period of 5 months and 29 days, with a possibility of extension, subject to a subsequent OSCE Permanent Council Decision to extend the mandate of the Mission.

All qualified applicants are strongly encouraged to apply online, using the OSCE online application link http://www.osce.org/employment/.

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see https://www.osce.org/uk/special-monitoring-mission-to-ukraine.

– Assists with completion of internal forms and documents related to maintenance and repairs;

– Maintains/fills information into fleet management system and other related databases;

– Drafts informal documentation and typing correspondence from hand written drafts;

– Maintains an appropriate records management system for administrative electronic files as well as documents in hard copy;

– Prepares preliminary translations of correspondence and documents;

– Regularly checks and replenishes office stationery;

– Regularly checks printers, photocopy and fax machines and arranges for maintenance/replenishment;

– Supports office administratively;

– Performs other duties as required.

– Secondary education or equivalent;

– Minimum of three years’ experience in secretarial/administrative work;

– Demonstrated typing abilities; computer literacy especially in word-processing, spreadsheet applications and databases;

– Ability to work independently;

– Good judgement and communication skills;

– Attention to detail and accuracy in maintaining filing systems;

– Professional fluency in English, Ukrainian and Russian languages, both oral and written;

– Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;

– Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities;

– Cultural sensitivity and judgment.

• Commitment: Actively contributes to achieving organizational goals
• Diversity: Respects others and values their diverse perspectives and contributions
• Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
• Accountability: Takes responsibility for own action and delegated work

Core competencies

• Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
• Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
• Planning: Works towards the achievement of goals in a structured and measured manner
• Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
• Initiative-taking: Proposes and initiates new ideas, activities and projects
• Flexibility: Responds positively and effectively to changing circumstances

Managerial competencies (for positions with managerial responsibilities)

• Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
• Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
• Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.