Асистент з логістики у IFES Україна

International Foundation for Electoral Systems (IFES)
Київ, Ukraine
Full time

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IFES is seeking qualified applicants for the position of Logistic Assistant. The Logistic Assistant will provide administrative support to IFES Ukraine. A three months contract with the possibility of extension.
Job Responsibilities:

Under the direction of the IFES Ukraine Office Manager, the Logistic Assistant`s responsibilities will include the following:

  • Assist Administrative team with tracking office agreements;
  • Prepare payment packages according to donor and internal procedures;
  • Provide assistance with annual inventory;
  • Ensure office upkeep and orderliness, including common and storage areas;
  • Coordinate work of loaders;
  • Coordinate work of handyman, plumber etc.;
  • Assist in preparing the office for trainings and events;
  • Assist in managing basic supplies such as stationary and kitchen supplies;
  • Temporary replacement of Receptionist, if absent;
  • Assist in reception services for office visitors;
  • Assist staff by providing general clerical duties upon their request when project assistant(s) are not available; to include but not limited to: photocopying, mailing, and filing;
  • When needed support Country Director with secretarial services;
  • Other duties as assigned.
Skills and specifications:
  • The ability to remain organized while handling multiple tasks;
  • Ability to complete tasks with supervision;
  • A good team player and a communicator to build good working relationship with colleagues;
  • Willingness to adhere to all principles of confidentiality;
  • Must value operating in a collaborative and cooperative environment;
  • Ability to show initiative, good judgment, and resourcefulness;
  • Excellent communication skills in English, Ukrainian and Russian.
Education and qualifications:
  • Bachelor’s Degree in relevant field required;
  • Prior experience organizing events and logistics is a plus;
  • Experience working with an international organization is a plus;
  • Working level proficiency in Word and Excel.

Interested candidates are invited to submit their CVs and letters of interest in English, with “Application for Logistic Assistant” in the subject line, to Valeriia Zhyman vzhyman@ifes.org and Maksym Palamarchuk at mpalamarchuk@ifes.org no later than March 13, 2020, 18.00 Kyiv time. We will consider candidates on a rolling basis.

All qualified applicants/employees will receive consideration for employment/promotions and will not be discriminated against on the basis of disability, sex, sexual orientation, gender identity, age, race, color, religion, national origin, veteran status, or any other legally protected characteristic. IFES encourages people with disabilities and from other diverse backgrounds to apply.

Інформація про вакансію
Тип зайнятості: Full time
Опубліковано: 5 березня 2020
Актуально до: 13 березня 2020

IFES is a non-profit, non-partisan international organization. As the global leader in democracy promotion, IFES advances good governance and democratic rights by providing technical assistance to election officials; empowering the underrepresented to participate in the political process; and applying field-based research to improve the electoral cycle. Since 1987, IFES has worked in over 135 countries, from developing democracies to mature democracies.

Since 1994, IFES has played a significant role in promoting electoral, administrative and legal reform in Ukraine.  In cooperation with partners in Ukrainian civil society and the Central Election Commission (CEC), IFES is working to foster dialogue on electoral reform, build the capacity of local NGOs, institutionalize best practices in training election officials and ensure more equal representation in the electoral process for disadvantaged populations, especially women and persons with disabilities.

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