Communications and Event Outreach Specialist at DAI Global, LLC

DAI is seeking qualified candidates for the Kyiv-based full-time Communications and Event Outreach Specialist position to join USAID Governance and Local Accountability (HOVERLA) Activity’s team.

Applications will be accepted until August 12, 2022. Due to a high volume of applications received, we are unable to contact each applicant individually regarding the status of their application. Only shortlisted candidates will be contacted in response to this job advertisement.

Project Background

DAI Global is implementing the USAID-funded Governance and Local Accountability (HOVERLA) Activity, based in Kyiv, Ukraine. This project is designed to support Ukraine advance self-reliant local governance including legislative reforms, participatory strategic planning methodologies, service improvement, local economic development, civil society engagement, and capacity building of sub-national government entities.  The Activity has three objectives:

Objective 1:  Ukraine’s system of local self-governance is increasingly institutionalized and effective

Objective 2: More self-reliant subnational governance

Objective 3: Citizens play an increasingly influential role in local governance processes

Position Overview:

The Communications and Event Outreach Specialist highlights HOVERLA’s activities of all components and sectors in communication channels and events, works with local partners and key stakeholders, including local communities, government agencies, businesses, and mass media. This position requires an excellent command of developing, implementing and supporting HOVERLA’s communication and outreach strategy formulation and implementation, including USAID reporting, branding, marking and internal and external communications.  The Communications and Event Outreach Officer assists the communication efforts in communication material and events to better present the Activity’s efforts, impacts and success stories.

Objectives and Duties:

HOVERLA Communications:

• Ensure that the correct USAID HOVERLA branding, and marking are utilized during the performance of the technical tasks.
• Assist in HOVERLA’s communications structure, including reporting templates and oversee reporting schedule.
• Prepare and draft HOVERLA success stories, in various media formats (i.e. written, presentations, video, etc.).
• Integrate, edit, and finalize HOVERLA communications products, including drafting written materials, fact sheets, success stories, PowerPoint presentations, press releases, and regular reporting requirements (USAID weekly, monthly, quarterly, annual, technical reports, etc.). Oversee submission of high-quality deliverables.
• Work with staff to develop and produce communications, knowledge management and outreach materials. Collect and organize data and information from the relevant programmatic teams on progress of project activities and service delivery.
• Upload publications to the Publication section of TAMIS and liaise with DAI Head Office as required.
• Contribute to the preparation of weekly, quarterly, and annual reports.
• Copy edit project reports prior to review by the Sr. Strategic Communications Manager\.
• Carry out field visits to grantee and partner sites for story development.
• Prepare reports on HOVERLA’s activities in social networks (on monthly basis or upon request): coverage and engagement statistics.
• Support the development of on-demand information/communications products requested by USAID or other stakeholders.
• Contribute to ad hoc reporting.
• Assist in Crafting/Implementing sound messages and prepare all the necessary communication materials, speeches, talking points, to be used during high-profile awareness raising events at the local, governmental and national level and demonstrate the role that HOVERLA at large and within local communities can play.
• Assist in the creation and management of a knowledge bank (PDrive/TAMIS knowledge repository/SharePoint) for HOVERLA and external stakeholders.
• Assist in planning and preparing HOVERLA’s participation in USG and USAID promotional activities.
• Recommend and oversee implementation of additional methods of identifying and assessing program impact. Participate in the design and implementation of critical learning tools.
• Other tasks as assigned by Sr. Strategic Communications Manager, COP or DCOP

Event Logistic Coordination Tasks:

• Assist in the organization, coordination, and development of HOVERLA events and support objective leads in event organization.
• Coordinate and assist Objective Leads with planning and implementing ministry, partner, stakeholder, and grantee events (trainings, workshops, focus groups, round tables, ceremonies, forums, high-level events).
• Provide suggestions regarding strategic initiatives and activities (such as ceremonies, forums, and high-visibility events), as needed.
• Assist with maintaining HOVERLA’s internal and external events calendar and schedule.
• Manage event planning following DAI logistics, finance, and procurement processes.
• Task and follow up with HOVERLA staff for execution of assigned event tasks and deliverables.
• Work closely with Objective 1 on all government and stakeholder outreach events.
• Coordinate closely with external contracted consultants and firms on event management.

Communication Outreach Activities:

• Assist in developing communications plans and activities for a variety of stakeholder groups, create messaging and materials for community action, and assist in implementing local governance communications strategies.
• Assist objective leads and regional managers in developing public outreach activities for project counterparts.
• Assist in developing innovative communications products to actively engage HOVERLA stakeholders across Ukraine, including institutional and private sector partners.
• Assist in liaising with relevant stakeholders, including institutional and private sector partners, to increase visibility and maximize coordination.
• Provide guidance on external communications, public relations and media relations strategies, and communications best practices for stakeholders and grantees.
• Participate in trainings for journalists, local business, representatives of municipalities, promote social networks for business purposes or promotion of a certain topic/product.
• Foster ongoing positive cooperation with the stakeholders and HOVERLA staff.

Qualifications:

• Bachelor’s degree in journalism, PR, languages, communications or in a related field; master’s degree is an asset.
• Between 1-3 years’ experience in event planning and ministry knowledge is beneficial.
• At least 3-5 years of professional experience in communications, reporting, communications product development.
• Experience with knowledge management for USAID or other international donor-funded programs is a bonus, or in a PR/ communications agency working with the public sector.
• Demonstrated experience designing strategic communications plans, developing and implementing knowledge management tools or systems, and developing content for social media platforms.
• Proficiency with MS Office (Word and Power Point); graphic arts and/or desktop publishing software is a plus.
• Native Ukrainian and excellent command of English; solid skills in writing and editing English and Ukrainian content for various channels.
• Knowledge of the Ukrainian government’s decentralization reform agenda and developments is a plus.

2022-07-28T08:27:18.000 2022-08-12T23:59:59.000 Full time / Повна зайнятість DAI GLOBAL LLC