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Finance Assistant at The OSCE Special Monitoring Mission to Ukraine

OSCE Special Monitoring Mission in Ukraine
Київ
Full time
Background
The OSCE Special Monitoring Mission to Ukraine is looking for highly qualified, motivated and experienced Ukrainian professionals for the position of Finance Assistant with its Office in Kyiv Monitoring Team. The OSCE is committed to achieving a better balance of women and men within the Organization.

Initial duration of appointment is for 12 months, subject to a subsequent OSCE Permanent Council Decision to extend the mandate of the Mission.

All qualified applicants are strongly encouraged to apply online, using the OSCE online application link http://www.osce.org/employment/.

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see https://www.osce.org/uk/special-monitoring-mission-to-ukraine.

Tasks and Responsibilities
Under the direct supervision the Deputy Team Leader and overall guidance of the Director, Administration and Finance /Finance Unit in HQ the Finance Assistant assists with Finance activities in the following services:

 

  1. On a daily bases preparing and examining documentation for processing staff/supplier’s financial claims, creating and validating payment and receipt of invoices, hotel bills, rent payment of facilities and premises utilized by OSCE, payment of utilities used by OSCE, excess luggage reimbursement, etc.; Interpreting OSCE Staff Rules and Regulations applicable to process payment and reimbursement and advises Mission Members accordingly when required;
  2. Preparing accounting of petty cash/Cash Operational Advance, preparing  all other forms and paper work electronic or actual-as required by Administration and Finance;
  3. Assisting in distribution of Board and Lodging Allowances (BLAs), salaries and reimbursements within Monitoring Team (MT)/Patrol Hub (PH)/Forward Patrol Base (FPB) in his /her Area of Responsibility (AoR); assisting with processing of Payment Method Forms;
  4. Preparing Official Travel Authorizations, ensuring that the balance of travel advances in excess of amount of the travel claim is recovered and the remaining obligations pertain only to unpaid expenses;
  5. Ensuring the timely and correct administration of financial entitlements of staff, such as reimbursement of internal and external duty trips, initial appointments, separation, deployment, re-deployment, temporary reallocations, training, Home Leave/Rest and Recuperation (R&R) travel reimbursement, etc.;
  6. Handling administrative aspect of MT/PH/FPB needs of accommodation, transportation, office supplies, conference rooms, materials, editing and printing, translation and interpretation, equipment, etc.;
  7. Maintaining communication with government officials, donors, international and non-government organisations by drafting written correspondence, arranging, organizing and participating at meetings, conferences and training courses involving national and international counterparts;
  8. Keeping minutes from meetings and drafts reports, updates and maintains current registers and files, some of which are highly confidential;
  9. Briefing or trains junior/newly appointed staff when needed;
  10. Performing other tasks as assigned.
Necessary Qualifications
  • Citizenship of Ukraine or holding permanent resident status in Ukraine;
  • Secondary education supplemented by specialized studies in Administration, Accounting, Finance;
  • Minimum 4 years of working experience in accounting in a national or international large administrative set up;
  • Professional fluency in the English, Ukrainian and Russian languages, both oral and written;
  • Computer literate with practical experience in Microsoft applications and desirable experience with ERP systems;
  • Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure, proven resilience to high stress environments;
  • Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
  • Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities;
  • Cultural sensitivity and judgment.

 

Required competencies
Core values

  • Commitment: Actively contributes to achieving organizational goals
  • Diversity: Respects others and values their diverse perspectives and contributions
  • Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
  • Accountability: Takes responsibility for own action and delegated work

Core competencies

  • Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
  • Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
  • Planning: Works towards the achievement of goals in a structured and measured manner
  • Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
  • Initiative-taking: Proposes and initiates new ideas, activities and projects
  • Flexibility: Responds positively and effectively to changing circumstances

Managerial competencies (for positions with managerial responsibilities)

  • Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
  • Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
  • Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Remuneration Package
Monthly remuneration, subject to social security deductions is 1029.00 Euro/month. Social benefits will include participation in the Cigna health insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale.
How To Apply
For more details please visit the OSCE website employment section at http://www.osce.org/employment/. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link.

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Інформація про вакансію
Тип зайнятості: Full time
Опубліковано: 16 вересня 2020
Актуально до: 7 жовтня 2020

The OSCE Special Monitoring Mission to Ukraine (SMM) is an unarmed, civilian mission, present on the ground 24/7 throughout Ukraine. Its main tasks are to observe and report in an impartial and objective way on the situation in Ukraine; and to facilitate dialogue among all parties to the crisis. The Mission contributes to reducing tensions and to fostering peace, stability and security. The Mission engages with authorities at all levels, as well as civil society, ethnic and religious groups and local communities. The Mission gathers information and reports on the security situation; and establishes and reports facts in response to specific incidents, including those concerning alleged violations of fundamental OSCE principles. The Mission currently foresees around 1,450 mission members spread across 10 Monitoring Teams. For additional information about the mission, please see: https://www.osce.org/special-monitoring-mission-to-ukraine PLEASE NOTE: OSCE reviews application forms submitted directly through the OSCE website. Application forms sent through other sources will not be considered.

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