National Budget Officer at The OSCE Special Monitoring Mission to Ukraine

1. Participating in the formulating, analysing, verifying and consolidating the drafts of the budget proposals and managing project module:

• Conducting thorough expenditure analysis of past periods to ensure that over-budgeting is avoided; initiates and supporting cross—functional analysis (human resources occupancy, procurement plan implementation etc.) for budget submissions;
• Receiving and verifying submissions from Heads of Offices, Units, Sections, and Cells; verifying that the budget proposals adhere to Financial regulations and rules, financial instructions, guidelines and other formal documents;
• Drafting and revising budget texts. Consolidating budget proposals by ensuring that consistent budget formats are applied;
• Assisting in preparation of regular reports to the Donors.

2. Analysing expenditure and budget implementation trends, makes comparisons with approved budget, supporting expenditure forecasts for programmes, and assists in reporting:

• Conducting and providing detailed analysis of expenditure on a monthly basis and upon request from Programmes during budget implementation process;
• Ensuring the budget implementation follows the budget forecast and provides advice on significant discrepancies. Supporting budget forecast plan to ensure it is consistent with the plan of procurement activities and with the recruitment plan in co-ordination with respective units/sections. Liaising with the respective Offices, Units, Sections, and Cells of the Mission on significant discrepancies;
• Assisting Budget Control Officer in providing with Controlling funds availability under the programmes, prepares detailed expenditure and budget statements with appropriate financial analysis for Programme Managers on a regular basis;
• Reviewing periodically the status of budgetary allotments and proposes revisions as required;
• Consolidating and making analysis of initial and follow-up inputs for quarterly reports. Preparing the analytical reports for budget preparation, budget and expenditures reports and trends analysis during budget implementation for Senior Management and Programme Managers.

3. Proposing amendments for the streamlining of budgetary processes, operational procedures and workflows. Drafting standard budget formats, tables, guidelines and instructions for various budget submissions.

4. Performing other duties as required.

• Ukrainian citizenship or holding permanent resident status in Ukraine;
• University degree in finance, accounting, business administration or economics, or certification from a recognized professional accountancy institution, such as certified Public Accountants or chartered Accounts;
• Minimum four years of professional experience in accounting or finance in an intergovernmental, governmental or commercial organizations;
• Established analytical skills and abilities to work with big volumes of financial data;
• Computer literate and practical experience with Microsoft applications large computerized accounting systems. Experience in using the ERP systems;
• Professional fluency in Ukrainian, Russian and English languages, both written and oral;
• Willingness to work extra hours, proven resilience to high stress environments;
• Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
• Demonstrated gender awareness and sensitivity;
• Cultural sensitivity and judgment.

• Commitment: Actively contributes to achieving organizational goals
• Diversity: Respects others and values their diverse perspectives and contributions
• Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
• Accountability: Takes responsibility for own action and delegated work

Core competencies

• Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
• Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
• Planning: Works towards the achievement of goals in a structured and measured manner
• Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
• Initiative-taking: Proposes and initiates new ideas, activities and projects
• Flexibility: Responds positively and effectively to changing circumstances

Managerial competencies (for positions with managerial responsibilities)

• Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
• Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
• Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.