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Office Manager at Cabinet of Ministers of Ukraine

AGRITEAM CANADA CONSULTING LTD (Ukraine Office) in cooperation with the BRITISH EMBASSY IN KYIV
Київ, Ukraine
Full time

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Reform initiative and position summary:

Agriteam Canada Consulting Ltd. is looking for highly professional experts surrounding communications, to help the Cabinet of Ministers of Ukraine in development of communication strategy, to produce content and teach civil servants to build capacity within the institutions.

Office Manager will assist in establishing and maintaining office documentation and filing system and operational backstopping of the office.

The expert will be based in Kyiv.

Level of effort: Full time, Monday-Friday.

For contracting (after the job offer is made), the selected candidate should be able to get registered as a Private Entrepreneur of the 3d group (consultancy services).

Contract assignment is 1 year.

Indicative duties and responsibilities (scope of work):
  1. Assist in operational backstopping of the Office by ensuring timely provision of suitable inputs such as equipment, stationary and other utilities required.
  2. Receive and make telephone calls and emails, keep record of those and inform the Office staff members concerned.
  3. Maintain a schedule of planned meetings and keep the Office staff informed.
  4. Assist in preparing logistics and administrative stuff for holding meetings, events, etc.
  5. Organize meetings including venues, facilities, document preparation.
  6. Monitor project budget and financial expenditures and their conformity to the work-plan; process direct payments and advance requests and prepare project budget revisions.
  7. Keep record of communication training and workshop needs of state servants working in governmental communications and of the staff members of the Office of Communications of the Government.
  8. Organize media and communications trainings and workshops for the respective individuals.
  9. Assist in developing and organizing study tours for the respective individuals.
  10. Plan and organize weekly meetings for the staff members of the Office of Communications of the Government and the state servants working in governmental communications for the Office members to share their experience with the latter ones and involve them to Government communications weekly planning.
  11. Assist the staff members of the Office of Communications of the Government in preparing communication instructions for the state servants working in governmental communications.
  12. Carry out any other duties as assigned.
Preferred qualifications and skills:
  1. Bachelor’s Degree.
  2. 2-4 years of experience in a similar position.
  3. Experience of working with Microsoft Office Word, Excel, Power Point etc.
  4. Fluent Ukrainian, Intermediate English.
  5. Focus on problem solving – result orientation.
  6. Excellent communication and presentation skills.
  7. Strong multitasking and organizational skills.
  8. Ability to work under pressure.
To apply:

Submissions must be prepared in English and delivered electronically by 17:00 Kyiv time on March 13, 2020.

All submissions must include:
  1. Applicant’s CV;
  2. Applicant’s letter of interest.

Please note, only short-listed candidates will be contacted for follow-up. We do not welcome unsolicited phone calls.

Interview with short-listed candidates will be conducted in English.

Інформація про вакансію
Тип зайнятості: Full time
Опубліковано: 25 лютого 2020
Актуально до: 13 березня 2020

Agriteam is committed to provide equal employment opportunity for all employees and applicants on the basis of merit.

About Agriteam Canada:
Agriteam Canada is one of Canada’s leading international development firms, providing management and technical expertise to developing and transitional country partners on projects that promote sustainable growth and meaningful opportunities for people to improve their lives. Over the past 30 years, we have implemented over 370 projects in more than 65 countries.

Agriteam has two offices in Canada and 11 offices around the world, including an office in Ukraine. Over the almost thirteen-year of Agriteam presence in Ukraine, the team successfully implemented five international technical assistance projects.

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