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Project Assistant (Administrative) at IOM (Donetsk)

International Organization for Migration
Донецьк
Full time

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Under overall supervision of the Chief of Mission (COM) and the Emergency and Stabilization (E&S) Programme Coordinator and direct supervision of the National Field Officer (E&S) in Donetsk and with technical supervision from the National Senior Finance Officer, National Human Resources Officer and the National Procurement and Logistics Officer, the successful candidate will contribute to the implementation of IOM Ukraine’s Emergency and Stabilization efforts carried out by the Donetsk field office, in particular related to administrative support.

Core Functions / Responsibilities:

  1. Administratively support the overall implementation of Emergency and Stabilization efforts, chiefly in the areas where the Donetsk field office is active with support of Lugansk office.
  2. Support the NO monitoring all finance aspects related to the running of the IOM Donetsk field office, as well as all payments and other project-related financial issues regarding project activities coordinated by IOM teams in Donetsk and Lugansk.
  3. Apply admin/finance procedures in place and propose new solutions to smoothen related processes as necessary, feasible and applicable, to better adapt to the changing context in NGCA and implementation methodologies of the Organization.
  4. Act as the human resources and financial focal point for all IOM staff deployed in the Donetsk and Lugansk field offices, including organizing sessions to inform on relevant HR-related updates and communications.
  5. Provide support in the administration and organization of FO-related activities and events (meetings, presentations, discussions, visits, etc.)
  6. Assist the FO staff in the procurement of goods and services.
  7. Provide logistical support to NGCA and visiting staff including submission of security clearances, movement plans and accommodation bookings.
  8. Provide informal interpretation and written translation (English/Ukrainian, Russian as well) when necessary.
  9. Draft official and unofficial correspondence in English and Ukrainian (Russian if necessary).
  10. Render support to programme visibility as necessary.
  11. Undertake duty travel pertinent for Emergency and Stabilization programming on an as-needed basis.
  12. Perform other duties as may be assigned.

Required Qualifications and Experience

Education

  • High school diploma/certificate or equivalent with at least four years of relevant work experience

OR

  • Bachelor’s Degree with at least two years of relevant work experience (degree in finance, business, public administration, human rights, political science, economics, or international relations/development would be an advantage).

Experience

  • Background in finance, procurement and logistics, and general administration, and to a lesser extent, human resources, is a distinct advantage;
  • Experience of working in a UN agency or International NGO is an asset;
  • Experience of working with governmental authorities and NGOs;
  • Experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis.
  • Knowledge and understanding of the issue of emergency response in Ukraine;
  • Knowledge of NGCA specific background and ability to deliver results under the circumstances.

Languages

Fluency in English, Ukrainian and Russian is required.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this special vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

This vacancy is open to internal and external candidates.

How to apply:

Interested candidates are invited to submit their applications on IOM Personal History Form (http://iom.org.ua/en/personal_history or iom.org.ua/sites/default/files/personal_history_form_0.xls) by 24 August 2020 at the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Інформація про вакансію
Тип зайнятості: Full time
Опубліковано: 10 серпня 2020
Актуально до: 24 серпня 2020

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

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