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Accountant Assistant at USAID Agriculture Growing Rural Opportunities in Ukraine

full-time office Київ (Україна) middle intermediate
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Background:

USAID Agriculture Growing Rural Opportunities in Ukraine (AGRO) Activity is a seven-year cooperative agreement between the United States Agency for International Development (USAID) and Chemonics International, Inc. USAID AGRO Activity began on November 15, 2019.

The AGRO Activity aims to accelerate the economic development of rural Ukrainian communities with the greatest need through a better governed agricultural sector that encourages more productive, modern, and profitable micro, small, and medium agricultural enterprises (MSMEs) that are successfully integrated into competitive markets both in Ukraine and internationally.

The Activity objectives are aligned with the three elements of the market systems conceptual framework: the core value chain, supporting functions, and rules and regulations.

To effectively address the food crisis that emerges in Ukraine and internationally caused by Russia’s unprovoked and brutal full-scale war against Ukraine, AGRO works for the restoration of the agricultural sector, in particular its modernization, efficiency improvement, and diversification, which contributes to the long-term economic recovery of Ukraine and the improvement of global food security.

Chemonics-implemented AGRO is one of the executors of the USAID Agriculture Resilience Initiative (AGRI-Ukraine), aimed to strengthening Ukraine’s agricultural resilience and ensuring food security.

AGRO operates utilizing the market system development conceptual approach (beamexchange.org).

In 2023, the estimated cost of the Activity was extended to $205 million, and its implementation period was extended through November 13, 2026. AGRO employs  85 long-term CCN employees.

Position Description:

The Accountant Assistant is to to be responsible for a wide range of administrative, financial, contractual and reporting responsibilities for the AGRO Activity. The  Accountant Assistant is responsible for administrative support of the Accounting Office and works directly with all staff members of the Activity.

Principal Duties and Obligations (Essential Functions):

As Accountant Assistant, the Employee is responsible for the following principal duties and obligations:

  • Assist to the Accounting Office with bookkeping and related HR assignments;
  • Coordinate invoices from vendors and service providers;
  • Assist in maintaining bookkeeping filing systems; assist in maintaining related administrative filing systems. Copying, scanning and properly filing all project, including bookkeeping and HR, correspondence and documents;
  • Assist in collecting and checking all staff timesheets and leave requests;
  • Assist in maintaining an accurate inventory of all project equipment, showing location, user, owner, and condition;
  • As requested, writing, drafting, copying, translating, and distributing correspondence, proposals, reports, contracts, subcontracts and other project documents;
  • Assist with managing petty cash:
  • for administering and tracing travel advances;
  • for cost reimbursements during events, if any (collect supporting documents, prepare and check financial documents and reimbursement procedures).
  • Assist with preparing the following VAT exemption – related documents:
  • VAT reports to USAID and the local tax authority;
  • VAT exemption letters;
  • supporting backup documents as per US and Ukrainian governments’ regulations.
  • Assist with preparing and maintaining local short-term Independent Consultant Agreements;
  • Other responsibilities:
  • Apply a working knowledge of applicable Ukrainian and U.S. laws and regulations to project financial activities. Keeps track of latest changes in Ukrainian labor, tax, and accounting legislation;
  • Perform any other financial tasks assigned by the Chief Accountant / Finance and Administration Director / Deputy Chief of Party / Chief of Party or her/his designate or independently which are consistent with his/her qualifications, this Scope of Work and the general requirements of the AGRO Activity.
  • Carrying out periodic project-related research as requested.
  • Participating in routine project discussions on project status and work plans.
  • Performing any other tasks assigned by the chief of party or finance and administration director or their designee, consistent with the person’s qualifications, this scope of work, and the general requirements of the AGRO Activity;
  • Use Microsoft Teams as needed to carry out tasks and collaborate with other activity staff;
  • Participate as directed in collection and analysis of Monitoring and Evaluation (MEL) data;
  • Prepare sections of reports, plans, success stories and similar documents as requested;
  • Participate in regular activity Collaboration, Learning and Adapting (CLA) discussions;
  • Comply with Chemonics’ standards of business conduct.

Terms of work, SOW Timing and Reporting Relations:

One-year fixed term employment agreement with possible extension each work year up to the end of the Activity implementation (November 13, 2026), subject to the inclusion of appropriate tasks in the successive Annual Work Plans of the Activity.

Primary Work Location: Kyiv, Ukraine.

Periodic travel to other parts of Ukraine might be required.

Accountant Assistant works in a Finance and Administration Team under a direct supervision of, and reports to the Finance and Administration Director or his/her designee, or other person(s) as designated by the Chief of Party.

Required Skills and Qualifications:

To perform this job successfully, the Employee must be able to perform each essential duty, obligation and responsibility satisfactorily. The qualifications listed below are representative of the required knowledge, skills and/or abilities needed to perform the principal duties.

  • Minimum one year assistant experience, preferably with USAID- or other donor-funded projects in a similar position in terms of the job tasks and responsibilities outlined above;
  • Secondary special education or incomplete higher education in accounting, finance, economics; High school diploma with additional 2 years of relevant work experience will be acceptable. Bachelor or equivalent degree in accounting, finance or economics would be a benefit;
  • Proven ability to work professionally, constructively and collaboratively as part of a team, meet deadlines, communicate effectively, and deal with diverse partners in a challenging environment;
  • Attention to details;
  • Strong organizational, multi-tasking, administrative, inter-personal and customer-service skills;
  • Ability to work both independently and in a team, to manage and coordinate the work of others in an effective and efficient manner;
  • Versatility, integrity, and positive attitude;
  • Native speaker of Ukrainian;
  • English sufficient for professional purposes;
  • Experienced user of MS Office 365 applications. Advanced skills in using Excel;
  • Demonstrated success working in a multinational, multilingual team,working under pressure and tight deadlines. Previous international donor experience preferred.

Standards of Business Conduct

Compliance with Chemonics International’s standards of business conduct is required. The successful candidate agrees to perform her/his duties faithfully and to the best of her/his ability, to comply with local laws and customs, and to conduct her/himself in a manner consistent with Chemonics’ standards of business conduct and appropriate to Ukraine. Chemonics’ standards of business conduct are available in Chemonics’ field office or upon request. If a candidate encounters ethical questions or issues when interacting with Chemonics, such as conflicts of interest, bribery or kickbacks, gifts, plagiarism, etc., please consult with the AGRO Chief of Party.

Application Instructions

Send electronic submissions by January 31, 2025. Early applications are encouraged – we will consider candidates on an ongoing basis. Please submit your CV and cover letter; please do not forget to additionally indicate your name in the subject line of your e-mail. No telephone inquiries, please. Only finalists will be contacted.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

Опубліковано: 16 січня 2025

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