Адміністративний асистент до Фонду "Євразія"

Адміністративний асистент у проект “Прозорість та підзвітність у державному управлінні по послугах (TAPAS), що виконує Фонд “Євразія””.

DUTIES

• Greet visitors, ensure they are appropriately served or referred elsewhere in the organization;
• Answer incoming calls courteously and direct them to the appropriate staff member;
• Ensure accurate distribution of incoming and outgoing mail, coordinate work with courier services;
• Prepare correspondence and documents;
• Prepare agendas for staff meetings and take minutes;
• Maintain electronic and hard copy filing system;
• Order, receive, and store office supplies ensuring that basic supplies are always available;
• Ensure timely and accurate maintenance of photocopiers and other office machines; order and replace printer cartridges;
• Assist in photocopying materials, look for and organize outside services for photocopying, printing and binding when needed;
• Assist in preparing monthly transportation services track record, ensure timely and accurate information submitted;
• Assist Finance Manager in preparing and processing Watchdog reports;
• Assist with business travel logistics domestic/international when required;
• Assist Sr.HR and Office Manager in maintaining safe and secure work environment,
• Assist Sr.HR and Office Manager in coordination of in-house and off-site activities;
• Liaise with office cleaning staff when required;
• Provide other programmatic and logistical support as needed, including, but not limited to: document translation, preparation of draft invitations/letters, logistics support, preparing admin-related documents, sending e-mails);
• Perform additional routine administrative duties, as needed.

QUALIFICATIONS

• University degree – minimum Bachelor level;
• At least 2 years of general office experience, work experience on international development projects is highly desirable;
• Knowledge of Microsoft Office Suite;
• Strong organizational skills and great attention to details;
• Excellent interpersonal/professional skills;
• Demonstrated customer-service orientation;
• Ability to work independently and as part of a team;
• Ability to multitask and work in a fast-paced environment;
• Strong written and verbal communication skills;
• Native Ukrainian required; English writing and spoken proficiency required.

Full time / Повна зайнятість Фонд "Євразія"