Office Manager at Preply

We’re looking for an Office Manager to join the team.

Your objective will be to ensure a smooth running of the office duties, Preply’s team day-to-day operation and Create and maintain a pleasant work environment, ensuring high levels of organisational effectiveness, events, communication, and safety.

As a Office Manager, you will:

• Ensure timely and accurate customer service
• Handle complaints and specific customers requests
• Maintain the office condition and arrange necessary repairs
• Organise the office layout
• Ensure regular seating plan monitoring in order to effective team placement
• Address employees queries regarding office management issues
• Provide general support to visitors
• Liaise with facility management vendors, including cleaning, catering and security services
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Organise office operations and procedures
• Onboarding newcomers in the office and support with office related questions
• Cooperate with courier services suppliers to provide in time parcels sending and delivery
• Provide daily office audit in order to ensure in time damages to be found and fixed, and improvements settled
• Ensure proper office greenery and decoration in order to company’s office standards
• Ensure regular and quality internal communication with office residents to create a pleasant work environment and useful information space
• Organise relaxing areas in the office (Kitchen, Bar, etc.): improvements, purchasing of necessary products (snacks, drinks, fruits), decore, etc. in order to create good space not just for hard work but to relax
• Ensure office safety & security control in order to company’s policy. Provide staff cards for newcomers, card lost control, cooperation with business center (and other authorities) in case of security issues
• Provide support with office assets inventory process in cooperation with Finance Chapter

• Provide full cycle support in Business travels organisation (visas, hotels and tickets booking, other logistics organisation)
• Coordination of the process with custom services, airway companies, border control services
• Provide first class support to employees during organisation of business trips

• Ensure necessary market research and purchasing process in order to office/events needs or by request from Administrative Manager and in line with submitted budget
• Keep updated records of the office expenses and costs
• Ensure that all items are invoiced and paid on time
• Manage office budget, ensure accurate and timely reporting
• Manage contract and price negotiations with office vendors, service providers and office lease
• Keep stock of office supplies and place orders when necessary

4. Events management

• Provide presents distribution for team members in order to special occasions (newcomers, probation, B-days, Anniversaries)
• Provide purchasing of the presents for Preplers for company holidays
• Support in organising different Preply events (online and offline, work in a team on preparing concepts and proposals, event budget control, coordination of suppliers, responsibility for purchasing, paperwork, communication with a Preply team, etc.)

What we are looking for:

• High school diploma
• Proven experience as an Office Manager, Office Administrator or Administrative Assistant for at least 1 year is preferred
• Experience with office services (G-Suite, Jira, Confluence, etc.) is preferred
• Strong communication skills in English (our company is multinational)
• Excellent written and verbal communication skills
• Excellent time management skills and ability to multitask and prioritise work
• Ability to define problems, collect data, establish facts and draw valid conclusions
• Ability to establish a solid working relationship with end-users and peers
• Problem-solving skills and a keen eye for detail
• A creative mind with an ability to suggest improvements
• A team player

What we offer:

• An opportunity for personal and professional growth, supported by high functioning teams, stellar investors and the exciting challenges that come with joining a company at the start of its growth trajectory.
• Easy-to-reach location, brand new office in Kooperative.
• An environment free of bureaucracy and corporate constraints; a culture where your opinion is highly valued and appreciated.
• An open, collaborative, dynamic and international culture.
• A monthly allowance for self-development on Preply.com.
• A competitive financial package, with generous leave allowance and health insurance.

2021-05-17 2021-06-15T00:00:00+03:00 Full time TELECOMMUTE Ukraine Preply