Program Officer at IREX

IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $150 million and more than 750 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

This position supports the management of a program(s) in the field; supports the development of project work products, to include but not limited to, program timelines, budgets, reports, and other products/documents as identified. The Program Officer plays a crucial role in overseeing impact grants and is also responsible for coordinating activities related to the public opinion campaign and Internally Displaced Persons (IDP) employment initiatives. The Program Officer involves managing grant programs, collaborating with partners, and ensuring the successful implementation of projects aimed at creating a positive impact within the organization’s focus areas.

We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships.

Are you the next member of our team?

Your Background & Skills

• Bachelor’s Degree in social science, international affairs, or similar discipline.
• Minimum 3+ years of relevant work experience in the NGO sector supporting large-scale programs with subgrant components.
• Minimum 2+ years in civil-society programs and experience working in areas related to cohesion or inclusion; and experience designing and/or conducting relevant training programs.
• Minimum 1+ year experience working with international donor-funded projects.
• English and Ukrainian language fluency, written and spoken.
• Proven experience in program management, grant administration, or related roles.
• Strong project management skills, including budgeting and reporting.
• Excellent communication and interpersonal skills.
• Ability to work effectively with diverse stakeholders.
• Excellent writing and editing skills with experience in drafting programmatic documents, such as proposals, work-plans; quarterly reports; final reports; success stories; talking points; and other types of programmatic documents.
• Knowledge of issues related to social cohesion and IDP situation in Ukraine is a plus.
• Proficiency in data analysis and evaluation techniques.
• Strong organizational and time management abilities.
• Ability to work both independently and collaboratively within a team.
• High degree of initiative, organization, and attention to detail.
• Commitment to the organization’s mission and values.
• Must demonstrate valid proof of unrestricted work authorization in Ukraine.

Your Daily Tasks

• Lead project activities within the program as identified by the Senior Program Manager or Program Director.
• Ensure that all assigned programmatic deliverables are achieved by the established deadlines.
• Provide technical input into the development and adaptation of program materials.
• Ensure quality control of the materials and products developed under the program.
• Provide input into the development of training curricula, educational materials, and strategic planning sessions.
• Draft proposals, work-plans; performance monitoring and evaluation plans; quarterly reports; final reports; success stories; talking points; and other types of programmatic documents.
• Coordinate organization of program meetings and events in the offline and online format (check-ins, trainings, workshops, working group meetings, etc.).
• Coordinate and support oversight of hired experts, making sure their outputs correspond to the expected deliverables.
• Ensure compliance with grant guidelines and reporting requirements.
• Collaborate with the communications team to plan, execute, and evaluate public opinion campaigns.
• Monitor the campaign’s progress and adjust strategies as needed to achieve objectives.
• Measure and report on the campaign’s effectiveness and impact.
• Coordinate and support activities related to IDP employment, working closely with partner organizations and government agencies.
• Identify training and skill-building opportunities for IDP populations to enhance their employability.
• Monitor the progress of employment initiatives and assess their impact on IDP communities.
• Track and analyze work-plan activity progress toward project objectives.
• Stay up to date with monitoring the situation in Ukraine and how it affects staff and communities to ensure the safety of all participants.
• Drive innovation of resources created under the program.
• Travel throughout Ukraine to attend program events and meetings (if security situation allows).
• Track a wide range of information and data, maintaining accuracy and completeness.
• Represent IREX publicly and support its organizational development.
• Manage subgrantees, maintain day-to-day communication with them and ensure the delivery of the milestones in accordance to the deadlines and indicators set.
• Supply technical assistance in relevant areas of expertise and provide technical advising to program subgrantees.
• Oversee the execution of subgrants, contract and other types of agreements ensuring compliance and quality deliverables.
• Collaborate with stakeholders to create sustainable employment solutions for IDPs.
• Maintain a positive and collaborative atmosphere among team members and partners.
• Interact regularly with opinion leaders, government officials, trainers, civil society and media groups, and other program stakeholders.
• Identify potential partners, including NGOs, government agencies, and community organizations, to enhance program effectiveness.
• Cultivate and maintain relationships with existing and prospective partners.
• Collaborate with partners to leverage resources and expertise for program success.
• Review financial documents, and other contractor’s requests.
• Support the due diligence process for the subgrantees.
• Prepare documentation in line with IREX procurement requirements.
• Develop project plans, budgets, and timelines for assigned programs and initiatives.
• Contribute to program reporting and budget monitoring.
• Collaborate with the program teams to prepare, edit, and proofread relevant documentation and provide recommendations, including for any technical issues;
• Other duties as assigned.

We conduct background checks on all successful candidates.

This position is not eligible for Immigration Sponsorship.

NO PHONE CALLS PLEASE

EOE – Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability/vets.