Senior Procurement Officer at DAI Global, LLC

About DAI

DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world. DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work.  DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner. DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All of our positions are therefore subject to stringent vetting and reference checks.

DAI is seeking qualified candidates for the full-time Senior Procurement Officer role in Kyiv or other regional HOVERLA project office in Ukraine (Poltava, Lutsk, Lviv, Zhytomyr, Rivne, Odesa, Uzhhorod) to join USAID Governance and Local Accountability (HOVERLA) Activity’s team.

Applications will be accepted until 24 March, 2024. Due to a high volume of applications received, we are unable to contact each applicant individually regarding the status of their application. Only shortlisted candidates will be contacted in response to this job advertisement.

Project Background

DAI Global is implementing the USAID-funded Governance and Local Accountability (HOVERLA) Activity, based in Kyiv, Ukraine. The purpose of HOVERLA Activity is to facilitate the creation of Ukrainian local governance systems and processes that are more self-reliant, accountable to citizens, inclusive and able to provide services. The Activity has three objectives:

• Objective 1: Ukraine’s system of local self-governance is increasingly institutionalized and effective
• Objective 2: More self-reliant subnational governance
• Objective 3: Citizens play an increasingly influential role in local governance processes

Position Overview

The Senior Procurement Officer is a critical member of the Procurement and Logistics Team, providing leadership and expertise in procurement processes while collaborating closely with the logistics team. They ensure the integrity, fairness, and transparency of procurement activities while adhering to policies, procedures, and controls. The primary responsibility of this position is to support the Senior Procurement and Logistics Manager in the acquisition of goods and services while also supervising, overseeing, and mentoring officer-grade procurement staff. The Senior Procurement Officer will manage procurement and contracting across various directions, oversee solicitations, conduct price/cost/reasonability analyses, and perform any other related duties as assigned. The position requires in-depth knowledge of the Federal Acquisition Regulations (FAR) and experience in managing complex procurement projects.

Location and Reporting

The Senior Procurement Officer will be based in Kyiv, Ukraine, or any regional project offices in Lviv, Poltava, Odesa, Zhytomyr, Uzhorod, Rivne and Lutsk, and will report to the Senior Procurement and Logistics Manager.

Objectives and Duties

General Logistics Responsibilities:

• Lead and manage the procurement of a wide range of goods, commodities, and services through subcontracts, blanket purchase agreements, and purchase orders.
• Oversee and direct the solicitation of bids and quotes from vendors in adherence to policies, approved requisitions, and procurement plans.
• Conduct price/cost/reasonability analyses and provide guidance to officer-grade procurement staff.
• Supervise, oversee, and mentor officer-grade procurement staff, ensuring their professional development and adherence to procurement policies and procedures.
• Review and ensure the accuracy of all requisition documentation, cost estimates, statements of work, etc., against procurement plans and budgets.
• Mentor and train non-procurement staff on the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or determining other technical specifications.
• Develop and implement source selection methods for complex procurements, ensuring compliance.
• Prepare cost evaluation data and source selection documentation.
• Support the Senior Procurement and Logistics Manager in tracking procurement activities and delivery status of goods and services.
• Through market research efforts, identify, qualify, and maintain potential suppliers (and products/services); ensure beneficial, ethical, and open supplier relationships are created and maintained according to procurement policies.

Collaboration with Logistics Team:

• Collaborate closely with the logistics team to ensure seamless and efficient project operations, sharing information, and providing support when needed.
• Work jointly with logistics team members in the coordination of procurement-related activities, such as transportation, storage, and delivery of goods.
• Participate in cross-functional meetings and discussions with the logistics team to identify opportunities for process improvements and better alignment between procurement and logistics functions.

Policies & Procedures:

• Ensure integrity, fairness, accuracy, and openness in procurement processes.
• Ensure compliance with DAI/USAID and FAR policies and procedures.
• Educate project staff on DAI procurement policies and procedures.
• Conduct regular spot audits of procurement files to ensure completeness, accuracy, and compliance.
• Assist and collaborate in external or internal audits as necessary.
• Maintain an up-to-date list of providers by obtaining and organizing supporting documentation on activities.

Procurement Management Systems:

• Ensure consistent usage of DAI’s operations & procurement systems (TAMIS) in managing procurement processes.
• Oversee and maintain electronic procurement records & files in required DAI’s systems.
• Train and support other DAI staff in the use of procurement systems, as necessary.
• Ensure complete documentation is submitted to the project’s Finance Team for payment.
• Serve as an effective liaison between the program team and the financial team to provide the documentation necessary to issue payments related to the activities.

Other Duties:

Perform other duties as assigned by the Senior Procurement and Logistics Manager, including mentoring and training officer-grade procurement and logistics staff.

Qualifications:

• Bachelor’s degree in Logistics, Business, or equivalent. A Master’s degree in a relevant field is preferred.
• Seven years of experience with at least 3 years of relevant working with USAID or other international donor-funded projects or NGOs in the field of subcontracts, procurement, logistics, or related areas.
• Well organized, self-directed, analytical ability, good judgment, and strong operational focus.
• Demonstrated ability to build effective relationships with all clients, peers, and stakeholders.
• Proven experience in mentoring, supervising, and training junior staff.
• Ability to respond effectively to time-sensitive demands & inquiries.
• Proficiency using Microsoft Office Suite and other relevant software.
• Fluency in English is preferred, proficiency in Ukrainian is required.