Senior Procurement Manager at Chemonics International

Chemonics International, a global consulting and international development firm, seek a Senior Procurement Manager, long-term position, for the USAID-funded Competitive Economy Program (CEP). CEP is a seven year, $170M program, which promotes a strong, diverse, and open economy by enhancing the business environment for Ukrainian enterprises, improving the competitiveness of emerging and high-growth industries and their firms in international markets and equipping the Ukrainian workforce with skills necessary for reconstruction and rebuilding the economy. 

The Senior Procurement Manager will be responsible for overseeing the implementation of all procurements related to CEP Strategic Investment Funds. S/he will facilitate collaboration between the grants and procurement teams, ensuring effective coordination and streamlined processes. S/he will contribute to the design, development, and oversight of the project’s grants policies, procedures, and practices, as they relate to procurement, and will oversee and manage grant-related procurements in compliance with the CEP grants and procurement manuals, USAID regulations, and Ukrainian laws.  S/he will liaise regularly with the CEP technical, monitoring, evaluation and learning (MEL), communications, and operations teams. In coordination with the Strategic Investment Fund (SIF) Director, Chief of Party (COP), and Deputy Chiefs of Party (DCOP), s/he will manage communications with the home office, USAID, prospective and current grantees, local organizations, government counterparts, and private sector stakeholders on grants and procurement-related issues.

The Senior Procurement Manager’s responsibilities will include, but are not limited to, the following:

• Manage a diverse portfolio of procurements requests in a timely manner to support activities in coordination with the CEP technical teams.
• Ensure efficient workflow of grants and procurements, including appropriate division of responsibilities to best support CEP technical teams, grantees, government counterparts, and stakeholders.
• Ensure full compliance with USAID and U.S. government regulations, Chemonics’ corporate policies, laws of Ukraine, and any supplemental policies developed specifically for CEP.
• Effectively and actively delegate tasks to Procurement specialists and Procurement Assistants in managing their direct reports’ workloads with an eye toward skill development and equality.
• Review and finalize RFAs, RFQs, RFPs and APSs drafted by the Procurement Specialists and Assistants.
• Review procurement files created by other Procurement Team members to ensure completeness and accuracy.
• Participate as a member of the Grants/Subcontracts Evaluation Committee
• Manage client and grantee/stakeholder communications on procurement-related issues as required.
• Liaise internally with home office, technical, MEL, communications, and operations teams to ensure multiple activities are well-managed
• Coordinate with grants and subcontracts team members, including oversight of a portfolio of grants awards and procurement, logistics and subcontracts.
• Guide technical teams on grants-related procurement procedures and their roles and responsibilities. Provide mentoring, training, and resources to manage complex procurement issues within the grants portfolio. Organize and conduct trainings on project implementation for CEP Program grantees and CEP staff.
• Ensure the effective review of all background documentation and oversight by technical teams of grants and/or procurements. Including, reviewing, and editing technical documents related to grants and procurement activities, such as activity descriptions, solicitations, negotiation memoranda, justifications for Restricted Eligibility, requests for waivers, subaward agreements, and other documents.
• Develop and submit weekly and quarterly reports on procurement activities within the SIF portfolio. Provide input to CEP’s annual work plans, MEL plans and activities.
• Assist the Procurement Director with audit requirements.
• Work with CEP technical and grants and subcontracts teams to oversee required environmental compliance policies and procedures.
• Contribute to CEP’s environmental review system for grant recipients, ensure compliance with 22 Code of Federal Regulations (CFR) 216 USAID Environmental Procedures requirements, USAID’s Supplemental Initial Environmental Examination (SIEE) recommendations, and Ukrainian environmental laws and regulations.
• Conduct site visits to grantees in coordination with other team members
• Serve as Acting Procurement Director as needed
• Perform any other related tasks assigned.

The required and/or preferred qualifications for the Senior Procurement Manager position are:

• At least a bachelor’s degree in the business, finance, economics, other related field – or equivalent experience- required.
• A minimum of five (5) years of experience supporting donor-funded projects in areas relating to procurement management and compliance; experience in grants related procurements and USAID-funded projects strongly preferred.
• Procurement experience in Ukraine and neighboring countries is required.
• Knowledge of and experience with overall procurement protocols and best practices, including Ukrainian norms.
• Strong interpersonal skills to maintain effective working relations with grantees, stakeholders, and government counterparts required.
• Working proficiency in basic office computer applications, including MS Word and Excel required.
• Demonstrated experience at being well organized, leading independently, managing multiple tasks, and adhering to deadlines required.
• Demonstrates leadership, versatility, and integrity.
• Professional level of English and Ukrainian languages required.

Application Instructions:

Please submit your application by 11:59 pm on Monday 22 April 2024.

Please note the position is open for Ukrainian citizens only. The post of assignment is CEP’s Kyiv office. Remote work authorized, subject to prior approval. Candidates will be reviewed and interviewed on a rolling basis until position is filled. No telephone inquiries, please. Finalists will be contacted.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

2024-04-09T10:38:15.000 2024-04-22T23:59:59.000 Full time TELECOMMUTE Ukraine Chemonics Inc./CEP