Grants Submission Coordinator at HIAS

POSITION SUMMARY:

HIAS Ukraine is looking for an experienced Grants Submission Coordinator with deep knowledge and experience in assessing and addressing legal, reputational, and business risks for a complex organization and for planning and implementing grant programs. The successful candidate should be familiar with Ukrainian legislation as well as international donor regulations (UN, USAID, DG Echo, etc.), and quick to learn HIAS Headquarters (HQ) policies and regulations. The role will ensure HIAS Ukraine Country Office compliance with government, donor, and HIAS HQ regulations and policies. Travel to insecure operating environments, may be required.

POSITION ESSENTIAL FUNCTIONS:

• Research and identify potential grant funding opportunities that align with the organization’s mission and goals.
• Manage the grant application process, including preparing grant proposals, budgets, and supporting documentation.
• Coordinate with internal teams to gather information, data, and statistics required for grant applications.
• Ensure compliance with grant guidelines, requirements, and deadlines.
• Develop and maintain relationships with grantors, foundations, and other funding sources.
• Monitor the progress and outcomes of funded projects, and provide regular reports to stakeholders.
• Collaborate with Program Manager and project teams to ensure effective implementation of funded projects.
• Track and manage grant-related documentation, including contracts, agreements, and reporting requirements.
• Conduct regular reviews and evaluations of grant-funded programs to assess effectiveness and impact.
• Stay updated on relevant trends, best practices, and changes in grant regulations.
•  Identify new sources of funding and develop sustainable and affective grants programs.
• In coordination with the Finance team, prepare and monitor budgets.

QUALIFICATIONS & REQUIREMENTS:

• 3 or more years of work experience in a relevant position, e.g., legal, audit, risk and data analysis, grant quality and compliance, INGO work;
• University degree relevant to the field of economics, business, law, international relations, political science, international development, finance, sociology, or other related fields;
•  Master’s or other advanced degree preferred.
•  Experience working in a non-governmental organization, preferably an INGO;
•  Strong people management and relationship-building skills;
•  Proficiency both in verbal and written English as well as Ukrainian;
•  Ability to quickly learn and understand complex donor requirements in    English;
• Ability to manage multiple stakeholders, take ownership and ensure accuracy of work product;
•  Team player with ability to structure their own work and deliver excellent results with minimal oversight;
•  Highly proficient in MS Office: SharePoint, Teams, MS Word, Excel, and quantitative analysis;
•  Risk & Compliance, Governance or Fraud approved international certifications will be considered an advantage;

SAMPLE HIRING PROCESS:

We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:

Step 1: Submit your application!

Step 2: Phone screen with a HIAS recruiter.

Step 3: Video interview with the hiring manager.

Step 4: Video interview with a panel of HIAS employees.

Step 5: Online reference check with SkillSurvey.

Step 6: Offer and background check with Shield Screening.

Step 7: Start your professional journey with HIAS!

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.

ABOUT US:

HIAS is a global Jewish nonprofit organization working across five continents to ensure that refugees and displaced persons are protected. Throughout the United States, we help refugees reunite with families, resettle and become self-sufficient. Guided by our values and history, we help refugees rebuild their lives in safety and security and advocate to ensure that all displaced people are treated with dignity.

VISION:

HIAS stands for a world in which refugees find welcome, safety, and opportunity.

MISSION:

Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives

VALUES:

Welcome • Acogimiento • Hospitalite •
We Welcome the Stranger

Justice • Justicia • Justice •
We Pursue Justice

Empathy • Empatia • Empathie •
We Approach our Clients with Empathy

Partnership • Companerismo • Cooperation •
We Believe in Changing the World through Partnership

Courage • Coraje • Courage •
We Act with Courage to Build a Better World

Resilience • Resiliencia • Resilience •
We Adapt and Thrive, Continuously Demonstrating our Resilience

DIVERSITY:

HIAS is committed to a diverse and inclusive workplace. As an equal opportunity employer, all qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation, or other legally protected status.

SAFEGUARDING:

HIAS is committed to the protection of children, vulnerable adults and any other person from any harm caused directly or indirectly due to their coming into contact with HIAS. We will not tolerate sexual exploitation, abuse or any form of child abuse or neglect by our staff or associated personnel. Any candidate offered a job with HIAS will be expected to sign and adhere to HIAS’ Code of Conduct and Safeguarding policies. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records. HIAS also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. Likewise, HIAS will share this information when other organizations inquire about current and former HIAS staff as part of their recruitment process. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

2024-05-27T14:06:14.000 2024-06-14T23:59:59.000 Full time TELECOMMUTE Україна HIAS