Координатор по управлінню грантами та проєктами до Представництва НПО “Естонська рада у справах біженців”

Ukraine Response Consortium Project Coordination

• Act as the organisation’s focal point and primary point of contact for the URC consortium.Working with internal departments, particularly the head of programmes, MPCA and EcRec Technical Advisors (Livelihoods), MEAL manager, head of Finance and communications to ensure all requests are responded to and followed up on to a high standard and in a timely and coherent manner.
• Act as the primary focal point for questions related to donor and contractual compliance.
• Monitor work plans and spending plans. flag and follow up on any deviations or anticipated deviations in a timely manner (in advance of milestones or reporting periods)
• Ensure that both ERC’s relevant SOPs and policies are adhered to, and industry standards (i.e., cluster guidance, CHS, Safeguarding, Sphere) are reflected in our work.

Grant Management and Administration

• Maintain an overview of all grants, donor requirements, rules and regulations, and internal and external deadlines for all projects, with a particular focus on the Ukraine Response Consortium;
• Ensure Kick off Meetings and Grants Opening Meetings, Grant Review Meetings are conducted regularly as per ERC guidelines and flag any discrepancies to HoP , CD and CMT.
• Review donor contracts, flag any points that might challenge ERC’s procedures, and support contract negotiations for all projects, with a particular focus on the Ukraine

Response Consortium

• Work with finance team to support/advise them in development of internal budgeting tool and communication with field offices on allocated budget;
• Ensure all documentation required to be kept by donors is available by maintaining high standard information management/filing systems;

Reporting and Monitoring

• Lead the coordination and finalisation of donor reports ensuring consistency between narrative and financial reports and that they meet quality standards for all projects, with a particular focus on the Ukraine Response Consortium
• Highlight critical financial issues such as under/over spends to finance and Budget Holders, and follow up in writing when discussed verbally for all projects, with a particular focus on the Ukraine Response Consortium;
• Coordinate the reporting to national and local authorities as necessary, with a particular focus on the Ukraine Response Consortium;
• Work closely with the Finance department to ensure that the financial reports submitted to donors’ match with the narrative reports for all projects, with a particular focus on the Ukraine Response Consortium;
• Participate in ensuring that quantitative qualitative data and secondary sources are synthesised into high quality analytical information which can be used for reports,advocacy, lesson learning and project development.

Compliance

• Be familiar with all ERC organisational and donor portfolio compliance requirements and ensure high quality management of grants through meeting of KPIs and deadlines;
• Support and advise programme colleagues with queries related to donor compliance on grants within portfolio, with a particular focus on BHA;
• Spot check for cluster compliance, internal SOP compliance and industry standards particularly as they regard Code of conduct, safeguarding and inclusion for all projects, with a particular focus on the Ukraine Response Consortium;

External relations

• Maintain active and regular working relationships with donors and act as point of contact for all donor communication, including the coordination of donor visits in the field for all projects, with a particular focus on the Ukraine Response Consortium;
• In the absence of Technical Coordinators, represent ERC in key clusters, working groups, and other  NGO coordination bodies.