Finance & Subgrants Assistant / Асистент (-ка) з питань фінансів та субгрантів до IREX

Who We Are

 At IREX we strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people and communities thrive.

But around the globe, persistent poverty, repression, and injustice prevent too many people form achieving their full potential.  To address these problems, we focus on people, not on vaccines, roads, or wells. We support individuals and institutions to create change in their own communities—and to create person to person bridges between nations.

IREX works with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

Finance and Subgrants Assistant services will be solicited on a full-time basis to ensure the smooth finance operations of IREX office in Kyiv and provide support to all programs implemented by IREX in Ukraine, by assisting the teams on a range of finance, procurement and subgrants related issues. This position reports directly to the Sr. Finance and Budget Manager and will work closely with Senior Accountant, Accountant and Sr. Finance & Subgrants Coordinator.

Are you the next member of our team?

Your Background & Skills

• Bachelor’s Degree
• Minimum of 1+ year of relevant experience
• Understanding of accounting and bookkeeping procedures
• Advanced knowledge of MS Office
• Familiarity with accounting software such as 1C, QuickBooks, SAP Concur Expense & Invoice is a plus)
• Excellent quantitative and qualitative analytical skills
• Very good attention to detail, reliability, thoroughness, and accuracy with numbers
• Self-Organizational skills, ability to work with large volume of transaction/documents and follow strict deadlines
• Must have strong intercultural and communications skills
• Must be able to multi-task and maintain a calm, friendly demeanor under stressful situations
• Upper intermediate level of English language is a must
• Must demonstrate valid proof of unrestricted work authorization in Ukraine.

Your Daily Tasks

Finance:

• With oversight from Sr. Finance and Budget Manager, assist in compiling monthly expense reports (enter expenditures into QuickBooks on a daily basis; scan expenses back-up documentation and attach to QB transactions on a bi-weekly basis).
• Track and reconcile bank statements in QuickBooks.
• Gather, file and organize originals of primary documentation (invoices and acts of acceptance, agreements, contracts).
• Provide support to finance and program staff in managing SAP Concur (Ukraine): review Vendors, Purchase Orders (Procurement Action Memos) and Invoices, consult local program teams on Procurement, making sure that all documentation is in line with IREX Policies and Procedures.
• Verify payments supporting documentation according to local and donor regulations (approvals, invoices, memos, etc.)
• Translate supporting accounting and payment documents as needed.
• Prepare bank payments in Internet Client Bank program for further processing (monitor availability of funds in local currency; make sure currency exchanges are accurate in order to minimize currency gain/loss).
• Maintain registration book of power of attorney documents for receiving goods from vendors, prepare such upon request.
• Provide supporting documentation for donor reporting and audit requests as needed.
• Assist in contracts review.
• Assist Finance team as required.
• Other duties as assigned.

 Subgrants:

• Under the supervision of the Sr. Finance and Budget Manager, provide assistance in subgrants management. This includes tasks such as subgrant design, competition, due diligence, negotiations, preparation of subgrant documents, administration, monitoring, and closeout.
• Ensure the subgrant files up to date and timely uploaded into IREX internal online documents management systems.
• Assist in all internal coordination of activities related to the development and execution of subgrants, including internal certification/clearance procedures, financial monitoring and payment disbursements in a timely manner.
• Assist Sr. Finance and Budget Manager in budgets and expense reports review as well as provide feedback and recommendations for changes.
• Assist in generating various subgrant documentation, such as subgrant agreements and modifications, other documents as required.
• Other duties as assigned.

 We conduct background checks on all successful candidates.

This position is based in Kyiv, Ukraine.

This position is not eligible for Immigration Sponsorship.

NO PHONE CALLS PLEASE

EOE – Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability/veterans.

To Apply: Interested candidates are asked to send CVs and Cover letters as soon as possible. Interviews will be conducted on a rolling basis. Position is open until filled.

Application Deadline:  The Position is open until filled. Applications will be reviewed on a rolling basis. Only applicants selected for interviews will be contacted.

2024-12-10T10:23:23.000 2025-01-04T23:59:59.000 TELECOMMUTE Україна IREX