Administrative Assistant/Personal Assistant at EDGE
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The Expert Deployment for Governance and Economic Growth (EDGE) Project is helping Ukraine move towards a democratic and prosperous society by advancing citizen-centered democracy and promoting sustainable economic growth. EDGE responds to critical needs of the Ukrainian government at the national and regional level, in planning, implementing and communicating about governance and economic growth reforms.
The Administrative Assistant/Personal Assistant will be expected to:
- Meeting and greeting visitors at all levels of seniority;
- Answering telephone calls;
- Dealing with incoming emails, faxes and post;
- Maintaining diaries;
- Taking messages;
- Scheduling and arranging meetings/appointments;
- Conducting routine/general correspondence;
- Translating documents and correspondence;
- Scanning and formatting documents;
- Responding to the needs of the Canadian Field Director for information and assistance in a timely manner;
- Preparing/formatting letters, reports and presentations;
- Updating and maintaining appropriate filing systems (paper and electronic);
- Arranging repairs for office equipment as needed;
- Ordering office supplies for the office;
- Liaising with staff, suppliers and other project stakeholders;
- Performing other administrative duties and tasks as assigned by the Canadian Field Director;
- Backstop Administrative Officer as needed;
- Perform other related tasks as assigned.
Requirements/Qualifications:
- Master’s or bachelor’s degree;
- 1+ years of experience working at similar position;
- Excellent computer skills especially in Microsoft Word, PowerPoint, Excel;
- Attention to details and problem solving skills;
- Excellent written and verbal communication skills in English and Ukrainian;
- Strong organizational and planning skills.
To apply:
- Please send your CV of no more than 2 pages, together with a covering letter, in English.
- Please ensure to state “Administrative Assistant” in the subject line.
Due to the volume of responses, only short-listed candidates will be contacted for follow up. No telephone inquiries will be entertained.
