Coordination Assistant at UNDP

UNDP provides support to Ukraine under the umbrella of the United Nations Partnership Framework for the period 2012-2017 to find innovative solutions to its development challenges. Its overall goal is to assist Ukraine in achieving its national competitiveness agenda with a focus on human development for all. The UN Volunteer will provide effective and efficient support to the UNDP Deputy Country Director (Programme)/DRR through management of information and documentation flow, organization of/preparation for meetings and follow-up on actions required and deadlines/commitments made, maintenance of protocol procedures, supporting communications between respective teams. The national UN Volunteer will work in close collaboration with the operations, programme and project teams in the Country Office (CO), and UNDP HQs staff.

Task description

Within the delegated authority and under the supervision of Deputy Country Director-Programme (DCDP)/DRR or his/her designated mandated representative(s), the UNV UNDP Coordination Assistant will:

• Help manage schedules the DCD-P/DRR;
• Provide support to administration of meetings, appointments and briefings;
• Assist with organization of regular and ad-hoc meetings; preparation of meeting minutes/summaries of actions to be taken;
• Help prepare relevant documentation/background notes for meetings;
• Track progress on agreed issues; follow-up with focal points on deadlines, commitments made, actions taken and coordination of collection and submission of the respective documents;
• Screening of all incoming communications and clearance;
• Translate from UKR to ENG and vice versa incoming and outgoing correspondence and provide interpretation, if required;
• Assist in communication with Government and other external partners;
• Maintain the filing/archiving system ensuring safekeeping of confidential materials;
• Coordinate the information flow and dissemination of corporate and interoffice communication to staf as required;
• Facilitate information sharing within UNDP CO and with relevant offices/units outside the CO;
• Draft routine correspondence and interoffice memos, general briefing notes, documents, reports, translations when required;
• Coordinate and manage transportation and meetings schedule

Qualifications/Requirements

Education. Bachelor’s degree in area of Linguistics, Political Sciences, International Organizations, Management, Sociology.

Experience Remark.

• At least 1 year of professional work experience in secretarial, administrative, programme or project work at the national and/or international level in international organization, diplomatic mission or international project;
• Experience with UN is an asset, as is experience working in the UN or other international development organization

Competencies & Values

• Commitment and Motivation
• Commitment to Continuous Learning
• Communication
• Ethics and Values
• Integrity
• Planning and Organizing
• Respect for Diversity Self-Management
• Working in Teams

Supervision, induction and duty of care of UN Volunteers

UN Volunteers should be provided equal duty of care as extended to all host entity personnel. Host entity support to the UN Volunteer includes, but is not limited to:

• Introductory briefings about the organisation and office-related context including security, emergency procedures, good cultural practice and orientation to the local environment;
• Support with arrival administration including setting-up of bank accounts, residence permit applications and completion of other official processes as required by the host government or host entity;
• Structured guidance, mentoring and coaching by a supervisor including a clear workplan and performance appraisal;
• Access to office space, equipment, IT support and any other systems and tools required to complete the objectives of the assignment including a host entity email address;
• Access to shared host entity corporate knowledge, training and learning;
• Inclusion of the volunteer in emergency procedures such as evacuations;
• Leave management;
• DSA for official travel, when applicable;
• All changes in the Description of Assignment occurring between recruitment and arrival or during the assignment need to be formalized with the United Nations Volunteer Programme.

Application procedure

* Not yet registered in the UNV Talent Pool? First register your profile at https://vmam.unv.org/candidate/signup.

Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool? First update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. This is a national UN Volunteer assignment, therefore only nationals of Ukraine and legal residents with a residency permit, the status of refugee or with the status of being stateless are eligible to apply.

READ MORE ABOUT POSITION

Application deadline: 15 March 2018

2019-02-22T16:22:34.000 2019-03-15T23:59:59.000 Full time TELECOMMUTE Ukraine UNDP