Office administrator at Civitta

At CIVITTA UKRAINE, our success depends on our people, values, and smooth processes. We are currently seeking someone stellar to join our team as an Office Administrator. Our ideal team member will enjoy challenging tasks and will approach them with a can-do attitude.

YOU ARE GOING TO BE RESPONSIBLE FOR:

• Liaise with Community Managers of our awesome Creative States Arsenal coworking to order entry cards for employees, arrange guest visits, and book meeting rooms when necessary
• Maintain office efficiency by tracking stocks of office supplies (stationery, laptops, company swag) and placing orders when necessary
• Process and keep track of incoming and outgoing correspondence (email, letters, packages, etc.)

• Prepare the budget and develop the concept for company events (promotion parties, teambuilding activities, etc)Run the logistics of company events by making necessary bookings & placing orders, and communicating the agenda & details to employees
  BONUS: You will have the opportunity to be in the core organizing team of CIVITTA annual offsite scheduled for fall 2022 that will gather 350+ employees of CIVITTA across Europe – two recent offsites were organized in Georgia (2019) and Cyprus (2021)
• Keep track of employees anniversaries, birthdays & other company occasions and order presents when necessary

• Assist with billing by preparing, filing & ensuring timely signing of primary accounting documents – invoices, service acceptance acts, contracts, etc.
• Assist with internal accounting procedures by preparing documents for business trips, sick leaves, and vacations of employees

• You are a proactive problem solver with a can-do attitude
• You are a responsible individual that cares about the quality of the results you deliver
• You have exceptional interpersonal skills and you enjoy working in a team
• You enjoy setting up processes and ensure their smooth run
• You have excellent knowledge of Ukrainian and English (written and spoken)

• Career development in a fast-growing international consulting firm in a team of dedicated professionals
• Professional training, mentorship and experience sharing, and financial support to pursue external learning
• Competitive salary, paid vacation and sick leave, social events organized by the company
• Fancy office in the heart of Kyiv (Creative States of Arsenal)

Full time Civitta