National Procurement Officer at OSCE Special Monitoring Mission to Ukraine

Closing Date: Feb 20, 2022

The OSCE Special Monitoring Mission to Ukraine is looking for highly qualified, motivated and experienced Ukrainian professional for the position of National Procurement Officer with its office in Kyiv HO. The OSCE is committed to achieving a better balance of women and men within the Organization.

All qualified applicants are strongly encouraged to apply online, using the OSCE online application link http://www.osce.org/employment/.

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see https://www.osce.org/special-monitoring-mission-to-ukraine.

Tasks and Responsibilities:

Please note that SMM offers of appointment/assignment shall be subject to prospective mission members being fully vaccinated against COVID-19, and failure to meet this medical standard will result in termination of the appointment/assignment.

Under the direct supervision of the Procurement Officer and overall guidance of the Chief of Procurement and Contracts, the National Procurement Officer is responsible for support in processing of procurement activities. This involves advisory role in the Procurement and Contracts Section/Procurement Unit and co-ordination with relevant staff in the Office of Administration and Finance. The incumbent also organizes tendering procedures and plays an important role in the coordination of activities within the Unit by supporting in planning for the procurement activities. The incumbent conducts market research and prepares statistical analysis required by the supervisor.

More specifically:

1. Conducting tendering processes including high value procurements for the award of window contracts and other purchases;
2. Managing window contracts (including, but not limited to, Corporate Window Contracts);
3. Assisting the Procurement Officer in distribution and follow up on procurement tasks among procurement buyers;
4. Drafting tender documents in co-ordination with the requesting unit and submits them for approval of Procurement Officer and Chief of Procurement and Contracts (CPC);
5. Compilying comparative tables to analyze financial aspects of bids; drafts summaries of evaluation and reports from tendering processes for the approval by relevant authorities;
6. Drafting requests for sole-source and exigency procurement, prepares justification for waiver of standard bidding procedure and makes initial recommendations;
7. Answering queries from requestors on the status of purchase orders; monitors the performance of suppliers until delivery of goods to the Mission warehouse, ensures contractual obligations under the Mission’s contracts are consistently met;
8. Supports the Procurement Officer (PO) in co-ordination of procurement processes for goods and services required by the Mission;
9. Assists in the drafting of Terms of Reference for various high value goods and services;
10. Clarifying and verifies the precise requirements of the requestor, keeping in mind the cost of items/equipment or services from market research, catalogues, technical specifications, quotations and product samples;
11. Ensuring proper application of procurement procedures; informs mission members of these procedures and verifies that they have been complied with;
12. Negotiating with suppliers and recommends the course of action to the PO and CPC;
13. Supporting in co-ordination and evaluates the work of Procurement Assistants as assigned;
14. Supporting during section’s co-ordination meetings with the aim to organize activities in line with the workload and timelines;
15. Participating in recruitment process for new Procurement Unit Members;
16. Conducting market research and screens suppliers, ensuring they meet OSCE requirements;
17. Undertaking supplier visits, inspects facilities and equipment;
18. Reviewing requests for inclusion in the Mission’s roster of suppliers, reviews relevant documentation (official registration, customer references etc.);
19. Preparing procurement reports and statistics analysis for the PO and CPC;
20. Delivering training and presentations to Mission staff on purpose, activities and performance of the Procurement and Contract Management Section when requested;
21. Replacing PO when absent;
22. Performing other duties as assigned;
23. Supporting in co-ordination and supervision of the work of Procurement Assistants.

Necessary Qualifications:

• Ukrainian citizenship or holding permanent resident status in Ukraine;
• First-level university degree in business administration, commerce, supply chain management, economics or related field;
• Minimum 4 years of working experience in the purchasing field, preferably in an international environment (private or public);
• Established knowledge of procurement procedures;
• Computer literate with practical experience in Microsoft packages;
• Knowledge of international ERP systems such as Oracle or SAP would be an asset;
• Professional fluency in the English, Ukrainian and Russian languages, both oral and written;
• Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure, proven resilience to high stress environments;
• Experience in complex technical projects will be an asset;
• Experience in working with international organizations and knowledge of public procurement procedures will be an asset;
• Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
• Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities;
• Cultural sensitivity and judgment.

Remuneration Package:

Monthly remuneration, subject to social security deductions is 2 332.42 Euro/month. Social benefits will include participation in the Cigna health insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale.

For more details please visit the OSCE website employment section at http://www.osce.org/employment/. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link. 

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

2022-01-28 2022-02-20T00:00:00+02:00 Full time TELECOMMUTE Ukraine OSCE Special Monitoring Mission to Ukraine