Logistics Team Leader Ukraine at The Norwegian Refugee Council (NRC)

Role and responsibilities

Generic responsibilities

• Ensure adherence to NRC policies, handbooks, guidelines, SOP’s and donor requirements
• Implement delegated logistic functions portfolio according to Plan of Action
• Conduct and follow up daily operational logistic activities
• Support the administration of resources so that deliverables are achieved within set budgets, timelines and standards
• Prepare and develop logistic reports as required by Country/Area office
• Support in development of SOPs as requested
• Ensure proper filing of all support documents
• Promote and share ideas for improvement of the logistic function
• Perform other duties, as assigned by Line Manager

Specific responsibilities

• Contribute to the development of Logistics as a support service in NRC Ukraine. Develop required areas according to NRC policy, guidelines and Ukraine legislation. Liaise with NRC People system.
• Manage drivers, vehicles and ensure effective and timely logistics services following requests of corresponding CCs or support functions.
• Provide support in testing, training of drivers and authorized staff.
• Ensure timely, accurate and correct data entry into the fleet management system.
• Make a Daily Movement Plan and send it to relevant staff one day before the specified date till 11:00.
• Lead a Weekly Movement Plan creation process coordinating input from CCs and Support.
• Submit daily , weekly, monthly reports of vehicle/fuel use; prepare statistical reports on usage/distribution of vehicles. Provide monthly fleet report for KPI filling in  Deliver Reporting App.
• Ensure that the necessary information related to transport/fleet management is effectively shared and communicated to Logistics Coordinator
• Prepare documents for payment of contracts when assigned by Line Manager
• Report all potential fraud cases to the Line Manager.

Competencies

1. Professional competencies

Generic professional competencies:

• Experience with fleet management in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about own leadership skills/profile.
• Working knowledge or communication in English, both written and verbal.
• Proficient in Office software (Word, Excel).

Context/ Specific skills, knowledge and experience:

• Knowledge of the context in the areas NRC operates.
• Working knowledge of both Ukrainian and Russian languages, written and verbal
• Valid driving license B and desirable C
• Demonstrable ability to lead and manage staff

2. Behavioural competencies 

• Managing resources to optimize results
• Managing performance and development
• Working with people
• Planning and delivering result
• Handling insecure environments
• Communication with impact and respect

We offer:

• Type of contract: till the end of 2022, contingent upon availability of funds
• Salary/benefits: According to NRC salary scale, terms and conditions.
• Duty station: remote (and be decided for longer-term – Ivano-Frankivsk), Ukraine

This position is for Ukrainian nationals only.