Driver & Admin Clerk - Roster - Only Ukrainian Nationals до World Food Programme (WFP)

Under the general supervision of the Head of Administration, Head of Fleet in coordination with Management Services Division, the Driver responsibilities ranging to provide efficient and safe transportation of authorized personnel and/or commodities and has a client-oriented approach, high sense of responsibility, courtesy, tact and the ability to work with people of different national and cultural backgrounds. The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and WFP procedures. The post is located in Multiple Locations (Krakow/Poland, Rzeszow/Poland, Budapest/Hungary, Bucharest/Romania, Chiniseau/Moldova, Lviv/Ukraine, Bratislava/Slovakia) with frequent travel within the region.

The duties required of the successful Candidate shall include but not be limited to the following:

ACCOUNTABILITIES/RESPONSIBILITIES:

• Provide transportation of authorized personnel including translation of basic conversations from/to the local language, and/or delivery of various items/commodities following authorized routing and UN safety and security rules and regulations to ensure safe and efficient services.
• Meet official personnel and visitors at the airport or other entry points and provide basic assistance with visa and customs formalities to facilitate smooth and safe entry and arrival to the authorised destinations.
• Responsible for accurate maintenance of the vehicle log books, and daily reporting to the supervisor on mechanical status, to ensure efficient vehicle use and fuel consumption supporting accurate accounting and cost-efficiency.
• Responsible that the assigned vehicle is kept clean and in a good condition including all equipment, the maintenance is done on time, vehicle is fully equipped with required travel authorisations and supplies, and any mechanical issues are reported to the supervisor to ensure safe and efficient services.

Ensures the day-to-day maintenance of the assigned vehicle by:

• Checking oil, water, battery, brakes, tries, etc.;
• Performing minor repairs and arranging for major repairs;
• Ensuring that the vehicle is kept clean at all times.

Ensures availability of all the required documents/supplies including:

• Vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts.
• Maintenance of accurate fuel logs
• Ensures that immediate steps as required by rules and regulations are taken in case of involvement in an accident.
• Performs other related assignments as requested by supervisors
• Follow established rules and regulations for field deliveries and/or in cases of an accident, and report immediately to the supervisor on any apparent problems, to seek for instructions and facilitate informative decisions on the way forward.
• Outside driving duties, perform basic office related tasks such as filing, photocopying and maintaining stores when required including delivery/collection of various items, mailing service and payment of office telephone and other bills to ensure administrative support to clients.

Support Administration Unit in:

• Basic purchases relevant to office facility, stationary, etc…
• Perform basic building maintenance tasks under the supervision of the facility Manager
• Support in office set-up and movement of light furniture items to ensure comfort of staff
• Support in delivery of documents to government offices
• Performs other related assignments as requested by supervisors

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education: Completion of secondary school education. Formal experience/training with SAP software is highly desirable.

Experience: Four or more years of work experience in business administration, or relevant field.

Knowledge & Skills:

• Training and/or experience utilizing computers, including word processing, spreadsheet and other WFP standard software packages and systems.
• Advance knowledge and training in Microsoft Excel for statics and reports is an advantage.

Languages: Must be proficient in oral and written English. Polish/Ukrainian OR Russian language is highly desirable.

TERMS & CONDITIONS:

Job title: Driver & Admin Clerk
Type of contract: SSA
Unit/Division: Administration
Duty Station (City, Country): Ukraine (Lviv, Chernvtsi, Ternopil, Dnipro, Kirovohrad, Kiev, Vinnytsya)
Duration: 6 months, renewable

2022-05-06 2022-05-26T00:00:00+03:00 Full time TELECOMMUTE Україна World Food Programme (WFP)