Office Assistant for the SURGe Project based in Warsaw, Poland at Alinea International (Ukraine Office)

Position summary: 

Given the current security situation in Ukraine, Alinea International Ltd. opens SURGe Project’s office in Warsaw, Poland.

We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the office. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Employment Type: full-time, Monday-Friday.

Position type: Administrative staff.

Location: SURGe Office, Warsaw, Poland.

Reports to: SURGe Project Director and to the SURGe Project Deputy Director.

Remuneration: fees are subject to negotiation and must not exceed established market rates.

Indicative duties and responsibilities (scope of work):

• Organize and maintain office common areas and optimize office procedures.
• Performing general office clerk duties and errands.
• Schedule and plan meetings and appointments.
• Maintaining supply inventory.
• Resolve office-related malfunctions and respond to requests or issues.
• Maintain trusting relationships with suppliers, customers and colleagues.
• Managing filing system.
• Perform receptionist duties when needed.
• Greeting clients and visitors as needed.
• Organizing travel by booking accommodation and reservation needs as required.
• Coordinating events as necessary.

Preferred qualifications and skills:

• Completed secondary education, supplemented by formal training in secretarial/office work, accountancy, languages or computer training.
• 2+ years of clerical/secretarial/administrative experience preferably in an international set up.
• Excellent written and verbal communication skills.
• Proficiency in MS Office.

Other experience and skills:

• Team player with good interpersonal skills.
• Strong organizational, problem solving, planning and time management skills.
• Ability to multi-task and work under the tight deadlines and limited supervision.
• Excellent knowledge of English, Polish native, knowledge of Ukrainian language will be considered as an advantage.

2022-05-23 2022-06-06T00:00:00+03:00 Full time TELECOMMUTE Польща Alinea International (Ukraine Office)