Logistics Associate SC6 at World Food Program
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JOB PURPOSE
The Logistics Associate provides role-specific support functions and/or supervises staff performing standard logistics/supply chain processes and activities to enable effective delivery of assistance which is provided through in-kind distributions and cash-based transfers. She or he works with a high degree of independence and leads more junior staff to ensure that logistics operations and project objectives are achieved in full. The Logistics Associate will be heavily involved in day-to-day activities and analytical work and is likely to focus on warehouse management and kitting.
KEY ACCOUNTABILITIES (not all-inclusive)
- Contribute towards the development of logistics plans and processes ensuring compliance with wider logistics policies and WFP standards.
- Support or manage logistics projects or operational activities following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
- Collect and analyse data through research and networking with colleagues to recommend actions to senior staff to improve performance of local logistics operations.
- Conduct regular financial analysis and budget reviews, drawing out insights and recommending actions to senior staff to optimise use of available funds.
- Contribute to consolidation and preparation of operational pipeline planning, and to the management of operational aspects of the supply chain (procurement, shipping, port operation), including checking document and customs clearance readiness, loading and discharging operations and contracting of applicable transport, warehouse and any relevant logistics services.
- Contribute to supply chain by providing technical support and guidance to other CO unit/ services, divisions, particularly for emergency response.
- Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.
- Collate data and contribute to preparation of accurate and timely reporting, including Key Performance Indicators (KPIs), supporting a WFP-wide view of logistics activities that enables informed decision-making and consistency of information presented to stakeholders.
- Support the capacity building of WFP staff and partners for efficient and effective delivery of food assistance to beneficiaries (e.g. through the design and review of training materials).
- Identify and build productive relationships with logistics colleagues and staff within the area of assignment to support an integrated approach to food assistance.
- Follow emergency logistics preparedness practices, participate in preparation of CO Logistics Capacity Assessment (LCA), to ensure WFP are able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
- Participate in the on-going review of internal processes and procedures and identify ways to increase the day-to-day efficiencies.
- Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
- Other as required
STANDARD MINIMUM QUALIFICATIONS
Education: First University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management, or other related fields. An advanced university degree is desirable.
Experience: At least 5 years of experience in commercial or humanitarian logistics and supply chain, including sourcing, warehousing, transportation, and distribution.
Language: Fluency in written and spoken English.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Experience in maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
- Experience in administering third party service providers’ contracts.
- Experience in compiling contract documentation.
- Experience in contract execution.
- Experience in budget monitoring and reporting.
- Experience monitoring and reporting on transport and freight market conditions and trends.
- Experience coordinating procurement and transportation processes with other units/ teams.
- Experience in warehouse and commodity management.
- Experience working with corporate systems (databases, software).
TERMS AND CONDITIONS
- TYPE & LEVEL OF CONTRACT: Service Contract level 6 (SC6)
- DURATION: 12 months
- DUTY STATION (City, Country): Kyiv, Ukraine
- Remuneration: A competitive compensation and benefits package is offered.
