Logistics Assistant SC5 at World Food Program
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JOB PURPOSE
The Logistics Assistant is responsible for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.
KEY ACCOUNTABILITIES (not all-inclusive)
- Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
- Support timely ordering and delivery of commodities and supplies to authorised partners and destinations.
- Support management of logistics vendors’ contracting activities including performance monitoring and measurement.
- Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
- Contribute to budget preparation, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
- Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.
- Assist in management of commodity accounting data quality and integrity.
- Support operational pipeline analyses, assessments and operational planning for all delivery modalities.
- Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.
- Collect and compile data, produce and/or contribute to reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems in support to informed decision-making.
- Liaise with internal and limited number of external stakeholders to support efficient logistics operations management.
- Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
STANDARD MINIMUM QUALIFICATIONS:
Education: First University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management, or other related fields.
Experience: At least 4 years of experience in commercial or humanitarian logistics and supply chain, including warehousing, transportation, and distribution.
Language: Fluency in written and spoken English.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
- Experience analysing data (on commodities, funds, etc.) and drafting reports.
- Experience in measuring service providers’ performance against set KPIs.
- Experience in assisting the preparation of contract documentation.
- Experience in providing technical business support in corporate systems.
TERMS AND CONDITIONS
- TYPE & LEVEL OF CONTRACT: Service Contract level 5 (SC5)
- DURATION: 12 months
- DUTY STATION (City, Country): Kyiv, Ukraine
- Remuneration: A competitive compensation and benefits package is offered.
- Only qualified Ukrainian Nationals will be eligible to apply for this role. Applications from non-Ukrainians will not be considered.
