Procurement Officer at Pact
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Position Purpose
Pact seeks an experienced Procurement Officer for the USAID/Ukraine Public Health System Recovery and Resilience Activity. This activity will strengthen public health capacities, standards, outreach services, and access to essential health care services during crises such as COVID-19 and other health-related challenges, as part of supporting Ukraine’s pathway to self-reliance. This is to be a five-year activity.
Key Responsibilities
The Procurement Officer is expected to provide overall procurement and related operational and administrative support for the project, especially related to coordinating the procurement cycle, ensuring compliance with Pact and USAID regulations and Ukrainian legislation.
Specific Duties
The specific duties to be carried out by the successful candidate are listed below:
- Coordinate requisitions, RFQs, RFPs, and consultant search
- Conduct comparative analysis of bids received in response to RFQs/solicitations for the hiring and procuring of goods and services from independent contractors and consultants
- Organize and moderate tender committees, prepare negotiation memos, and other required documents
- Identify procurement solutions that best meet the needs and are consistent with the terms and conditions of Pact procurement policy and international best practices
- Prepare contract with vendor and maintain contract after award, ensuring that all documents are kept current and complete. Confer with suppliers regarding delivery, quality, etc. to ensure that the requirements are met.
- Ensure due diligence of the selection proceedings
- Coordinate event organization: manage suppliers and event logistics (e.g., venue, catering, travel, speakers, etc.), negotiate with co-organizers, oversee events themselves, etc
- Prepare purchase orders, contracts, and consultant agreements
- Provide overall scheduling and follow-up with vendors/contractors/consultants
- Check the deliverables, collect and check accounting documentation (supporting documents, invoices, acts of acceptance, etc.), coordinate timely payment
- Update the vendor database, as well as procurement and consultant trackers on a regular basis;
- Ensure accurate filing of all procurement, accounting, and finance related documents;
- Performs other duties as assigned
Basic Requirements
- Master’s degree and 3+ years of prior relevant experience or Bachelor’s degree and 5+ years of relevant experience, preferably in providing procurement services in a fast paced and dynamic environment
- Excellent organizational skills and ability to manage a complex workload and deadlines
- Proactive, fast-thinker, and able to work with minimal supervision
- Ability to organize routine data and maintain the established procedures
- Advanced level keyboard skills and computer literacy on a variety of software applications (MS Word, Excel, Access, etc.)
- Strong critical thinking and attentiveness to detail
- Excellent teamwork skills
- Excellent communication skills (both written and oral) in both English and Ukrainian
Preferred qualifications
- Demonstrated experience working and negotiating services suppliers and vendors
- Solid knowledge of the industry
- Experience with international donor-funded programs, particularly USAID-funded contracts
- Solid knowledge of office maintenance policies and procedures
- Self-motivated and highly committed
- Ukrainian nationals only
To apply please send cover letter and CV no later than September 01, 2022. Only shortlisted candidates will be contacted.
