Senior Fleet Management Assistant до Міжнародна організація з міграції / МОМ

Open to Internal and External Candidates

Position Title: Senior Fleet Management Assistant

Duty Station: Kyiv, Ukraine

Classification: General Service Staff, Grade G7

Type of Appointment: Special Short-Term, Nine months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 3 December 2022

 Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

 Context: 

Under the overall supervision of the Chief of Mission and Senior Resource Management Officer, the direct supervision of the Fleet and Premises Officer, the Fleet Coordination Assistant will be responsible for providing necessary support in matters of the fleet coordination, fleet-related procurement, administrative management for IOM Mission in Ukraine.

Core Functions / Responsibilities: 

1. Based on the travel requests from IOM staff and in coordination with Fleet and Premises Officer, Senior Driver, and where appropriate relevant Hub Leader, plan, coordinate and monitor movement of all vehicles and distribution of tasks among the drivers in the most efficient way.
2. Keep records of the travel requests in the appropriate form (drivers’ calendar or as specified) and provide analysis of such statistics to maximize the effectiveness of the Fleet. Suggest new ways to improve efficiency and cost-effectiveness of transport service in the office.
3. Coordinate with IOM Supply-Chain team, commercial providers, and any other relevant parties the delivery of the vehicles procured by IOM.
4. Coordinate the process of registration/deregistration of IOM vehicles with the relevant Ukrainian authorities (MFA, Customs, MoI, etc.).
5. Plan and coordinate service and maintenance of IOM vehicles, including regular maintenance, procurement of necessary parts, ordering and procurement of gasoline, service or gas cards, payment of fines and penalties, etc.
6. Participate in planning of staffing needs and the process of hiring of IOM drivers.
7. Coordinate relations with commercial companies providing driving services for IOM, such as rented cars’ companies or shuttle service companies.
8. Coordinate relations with parking space providers, including contracts, payments, etc.
9. Ensure all drivers, including those provided by rental vehicle companies, always have a valid driving license, and undergo proper security briefing and training on the use of radios or any other security equipment assigned to drivers. Monitor the compliance of drivers to security advisories in coordination with the Staff Security Unit.
10. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education 

• High school diploma or equivalent with at least seven years of relevant work experience

OR

• Bachelor’s Degree (or equivalent) (preferably in business administration, management or logistics) with at least five years of professional work experience.

Experience 

• Managerial and/or supervisory experience is expected from the incumbent
• Experience in fleet management is an advantage
• Knowledge of management principles/fleet management principles
• Excellent level of computer literacy
• Good knowledge of SAP/PRISM an advantage

Languages

Fluency in English, and Ukrainian (oral and written) is required.

The incumbent is expected to demonstrate the following values and competencies:

Values 

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

 Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications on IOM Personal History Form by 3 December 2022 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

 Posting period:

From 19.11.2022 to 03.12.2022

2022-11-21T10:16:43.000 2022-12-03T23:59:59.000 TELECOMMUTE Україна Міжнародна організація з міграції / МОМ