Program Assistant (URRF) at IREX
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Job Announcement
Who We Are
IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $100 million and more than 600 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.
IREX is seeking a qualified professional to fill the position of Program Assistant for its Ukraine Rapid Response Fund (URRF). The Program Assistant will support program staff to work with stakeholders, support local actors, and in some cases provide direct assistance to address critical needs and respond to unforeseen shocks affecting civilians and other stakeholders in the Ukraine conflict. Due to the volatile program environment, specific duties and responsibilities may change rapidly, requiring a high degree of flexibility by the Program Assistant.
The goal of the CSO-funded Ukraine Rapid Response Fund (URRF) is to address immediate needs and enhance the resilience of Ukraine’s government, civil society, and civilian population amidst Russian invasion and potential occupation and in support of Ukraine’s national system of resilience. IREX will improve communication, coordination, and collaboration among key actors and stakeholders; strengthen their effectiveness, inclusion, and accountability; and provide direct with the goal of helping civilians and improving resilience. Using a conflict-sensitive and adaptive management approach, and a holistic approach to security, IREX will monitor, respond to, and anticipate the evolving needs of Ukrainians in this rapidly changing environment.
This is a full-time position.
Are you the next member of our team?
Your Background & Skills
- Minimum of two years of experience, preferably in the NGO sector and on technical assistance projects
- 1+ years of relevant experience as a program/project/personal assistant
- Bachelor’s degree in social science, international affairs, or a similar discipline
- Good knowledge of English and Ukrainian
- Strong intercultural and communications skills
- Skilled at handling multiple tasks and able to maintain a calm, friendly demeanor under stressful situations
- Excellent writing skills
- Strong interpersonal and organizational skills
- Advanced knowledge of MS Office applications
- Ability to be flexible and respond to a rapidly changing program environment
- Ukrainian citizenship or official work permit is required
Your Daily Tasks
- Support project activities focused on providing rapid development aid to Ukraine.
- Under the supervision of the Program Manager, support and assist in project activities such as:
- Assisting in the subgrant management
- Coordinating training in, digital and physical security, first aid and psychosocial first aid including designing materials, managing project deadlines, and ensuring compliance with the budget;
- Coordinating the distribution of supplies and equipment to civilian shelters, warehouses, or government institutions
- Hosting online presentations and discussions with international experts
- Supporting connections between various state and non-state actors
- Creating and disseminating materials on securely connecting to the internet
- Using IREX’s Learn to Discern (L2D) media literacy program to help information consumers combat disinformation and propaganda.
- Collecting public feedback to inform stakeholders of gaps and improve conflict-related guidance.
- Support the oversight of subgrantees’ activities;
- Draft program-related documents, reports, plans, and success stories;
- Translate program-related documents (English and Ukrainian);
- Coordinate maintenance of the program social media account as needed;
- Systematize and organize data and information on the Share Point;
- Communicate with subgrantees, suppliers, and subcontractors;
- Provide logistics/arrangements support for staff and program participants;
- Help arrange meetings for senior management as needed and requested;
- Create meeting notes, summaries of the meetings, and other written communication materials.
- Provide support to monitoring and evaluation activities, data collection, and reporting;
- Organize meetings and communicate (written and verbal) with partners, subgrantees, beneficiaries and vendors;
- Monitoring visits within Ukraine.
- Process invoices, review financial documents, and other contractor’s requests;
- Support the due diligence process for the subgrantees;
- Prepare procurement documentation;
- Review financial documents of the subgrantees and provide recommendations.
- Assist program staff as needed and provide general support to staff including photocopying, filing, note-taking, and other relevant duties;
- Stay up to date with monitoring the conflict in Ukraine and how it affects staff and communities to ensure the safety of all participants.
- Other duties as assigned.
We conduct background checks on all successful candidates.
This position is eligible for Telework. The eligible employee is a regular, full-time Ukraine based staff who works from a worksite outside the Ukraine office for one or more days a week.
This position is not eligible for Immigration Sponsorship.
NO PHONE CALLS PLEASE
EOE – Equal Opportunity Employer
We are an Equal Opportunity Employer, including disability/vets.
To apply please send resume and cover letter, deadline for applications: April 26, 2023
