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Open to Internal and External Candidates
Position Title: Senior Project Assistant (WASH)
Duty Station : Kyiv, Vinnytsia (2), Dnipro (2), Odesa, Lviv, Ukraine
Classification: General Service Staff, Grade G7
Type of Appointment: Fixed Term, One Year with the
possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 10 May 2023
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
The International Organization for Migration (IOM) is the only international inter-governmental agency with a specific mandate for migration and is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing technical expertise to governments, migrants and host communities through a wide range of sustainable solutions contributing to support populations affected by forced migration and improve living conditions of Internally Displaced Persons (IDPs).
Under the overall supervision of the Chief of Mission and the Programme Manager (WASH), the direct supervision of Project Officer (WASH) and in close coordination with the Area Coordinators and other technical programme specialists, the successful candidate will be responsible for providing high-level WASH-related assistance to municipalities, collective centres, water utilities, national authorities, and any other organization dealing with IOM on its mandate to support IDPs. This includes site visits, reporting, BoQ drafting, and procurement follow up, amongst other tasks.
Core Functions / Responsibilities:
Assist in the implementation and monitoring of WASH project activities.
Retrieve, compile, summarize, and present information/data on specific WASH heat project topics.
Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.
Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, processes and follow-up on administrative actions, etc.
Draft status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor.
Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation.
Organize meetings, workshops and training sessions.
Respond to general information requests and inquiries; set up and maintain files/records.
Perform other duties as may be assigned.
Required Qualifications and Experience
Education
High school degree or equivalent with at least four years of relevant working experience; or
Bachelor’s degree in engineering, construction, or related field from an accredited academic institution with two years of relevant professional experience.
Experience
Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
Experience working in engineering design, manufacturing, or the construction sector.
Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
In depth knowledge of a broad range of engineering related subject areas; and,
Knowledge of UN and bilateral donor programming.
Knowledge of financial rules and regulations.
Languages
English and Ukrainian is required
Working knowledge of Russian is desirable.
The incumbent is expected to demonstrate the following values and competencies:
Values
Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators
Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.
A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.
How to apply:
Only shortlisted candidates will be contacted.
Posting period:
From 26.04.2023 to 10.05.2023
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