Administrator officer at Alinea in Ukraine

WHO WE ARE

Alinea is a global international development organisation that provides technical and project management expertise that helps people to improve their lives, characterised by: teamwork, results-based project design, sustainability, participatory methodologies and local input and ownership.

Inspired by the United Nations Sustainable Development Goals, our mission is to catalyse opportunity as partners in international development, providing our best people and expertise to contribute to sustainable economic, social and environmental development.

We work with governments, investors, companies and communities to create verifiable and sustainable change. Over the past 35 years, we have successfully delivered more than 515 projects worldwide.

WHAT WE OFFER

As Alinea’s operations in Ukraine continue to grow, we are looking to fill an administrative officer position in our core office as well as in support of our portfolio of UK government-funded projects.

Based at our office in Kyiv, you will provide administrative support to a team of managers, project designers and implementing partners working in a truly global team (4 time zones) across Ukraine, the UK and Canada. We take the security of our staff seriously and, therefore, adapt our working practices to the current security situation, which we continuously re-evaluate.

This would be an excellent opportunity for a junior professional to start a career in international development and transition to programmatic roles later. We also offer centrally located modern office facilities, a competitive compensation package, free coffee, and ample parking space.

WHAT YOU WILL DO

Reporting to the Project Director, you will be responsible for the daily running of the administrative affairs of the project. Duties include meeting organisation, coordinating agendas across countries, document flow and other administrative tasks.

Amongst other duties, the administrative officer will be responsible for:

• Correspondence and meeting management (MS Teams/Zoom)
• Formatting documents according to branding standards
• Drafting notes to file, meeting minutes
• Local office administration and procurement
• Management of the SharePoint file system
• Management of MS Teams work environment
• Gathering progress reports and KPI data from delivery partners
• Office asset management
• Procurement of office supplies
• Procurement of local vendors/suppliers/service providers
• Agenda preparation
• Basic finance management
• Travel planning and organisation
• Website updates

WHO WE ARE LOOKING FOR

A motivated, energetic individual obsessed with keeping things organised. A self-starter, able to operate across time zones and countries and work effectively in a cross-cultural environment. You remain undeterred in uncertainty and provide clarity and practical and supportive operational management of the organisation’s day-to-day activities. Experience with office-level finance management would be an asset.

• Bachelor’s Degree.
• Superior command of English. British English will be your primary working language as well as the working language of the client.
• Native Ukrainian to work with local suppliers and stakeholders.
• 1+ years of experience, but energy and resilience are the key
• Strong people skills and an ability to organise cross-cultural teams working remotely
• Ability to work independently in a remote working environment.
• Exceptional team player with strong interpersonal skills demonstrated by the ability to work in a multi-stakeholder environment.
• Proactive problem-solver. This one is critical.
• Knowledge of online collaboration tools. We work on Teams, but if you dig Notion, you’ll figure it out.
• Comfortable with essential finances and contracting/desire to learn.

Interested applicants are asked to submit a CV and cover letter in English. Only shortlisted applicants will be contacted.

2023-10-16T13:11:40.000 2023-11-15T23:59:59.000 TELECOMMUTE Україна Alinea International (Ukraine Office)/PROJECT: Good Governance Fund (GGF) - PMU Ukraine