Адміністративний асистент для тренінгового центру до IFES

This position is expected to begin on January 10, 2020 and will continue beyond January 09, 2021 with possible extension and career growth.

JOB RESPONSIBILITIES:

Under the direction of the Director of Training Center (TC), the Administrative Assistant will have the following responsibilities:

• Providing assistance and all logistical support to the TC of workshops and training activities;
• To be a liaison between the TC staff and IFES program and administrative staff;
• Providing assistance in basic procurement for the program events and day-to-day activities within the implemented programs, in full accordance with the internal rules and procedures;
• Drafting and editing documents including: promotional/background materials, reports and correspondence in both English and Ukrainian;
• Assisting in the preparation and conducting of conferences, meetings, other public events, and series of trainings;
• Developing and maintaining good relationships with stakeholders and partners;
• Keeping the database with the main working contacts;
• Under the TC Director supervision, to coordinate trainers’ teams within the TC initiatives;
• Planning and expediting travel and accommodation arrangements for the TC staff throughout Ukraine;
• Maintaining files and collecting monitoring & evaluation data for activities related to programs implementation;
• Translating written documents and providing verbal interpretation for the TC staff as required;
• Travel throughout Ukraine on behalf of IFES if needed;
• Other duties as assigned.

SKILLS and SPECIFICATIONS

• The ability to remain organized while handling multiple tasks under tight deadlines;
• Ability to complete tasks with supervision;
• Excellent communication skills in order to be able to work with TC and IFES Ukraine program and administrative staff to identify and resolve issues;
• Willingness to adhere to all principles of confidentiality;
• Must value operating in a collaborative and cooperative environment;
• Ability to show initiative, good judgment, and resourcefulness.

EDUCATION and QUALIFICATIONS

• Bachelor’s Degree in relevant field required;
• 1-3 years’ of relevant experience;
• Prior experience organizing events and logistics;
• Knowledge of political issues and elections preferred;
• Excellent English and Ukrainian language writing skills;
• Working level computer skills and proficiency.

LANGUAGE SKILLS:  Proficiency in English, Ukrainian, and Russian languages required.

All qualified applicants/employees will receive consideration for employment/promotions and will not be discriminated against on the basis of disability, sex, sexual orientation, gender identity, age, race, color, religion, national origin, veteran status, or any other legally protected characteristic. IFES encourages people with disabilities and from other diverse backgrounds to apply.

Interested candidates are invited to submit their CV and Letter of Interest, with “Application for TC Administrative Assistant” in the subject line, to Maksym Palamarchuk at [email protected]  copying Kateryna Polishchuk  [email protected] no later than January 07, 2020 23.59 Kyiv time.

Full time Міжнародна фундація виборчих систем IFES