Last updated
514 days ago

The Director of Finance and Administration, SACCI program at Tetra Tech Company (MSI)

Tetra Tech Company (MSI)
full-time Kyiv (Україна) advanced
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This job is part of special project Work Stability for Ukrainians
Проєкт допомоги в працевлаштуванні українцям, які постраждали внаслідок війни, що реалізується в межах Програми ООН із відновлення та розбудови миру за фінансування ЄС

The Director of Finance and Administration (DFA) will facilitate efficient and effective financial and administrative operation of the SACCI program office in Kyiv, Ukraine. The DFA will ensure full compliance with all MSI and USAID policies and procedures. The DFA will also be responsible for the management of all financial transactions and assist in monitoring the program field budget and expenditures. The DFA will ensure that all costs incurred are reasonable, allowable, and allocable. The DFA will report directly to the Chief of Party (COP) and support in managing financial, personnel, operational, procurement, and security matters. The DFA will manage financial and administrative unit of the SACCI program, including finance, grants, procurement, and admin teams. This is a full-time position for the period of 12 months.

Responsibilities:

  • Review and clear all project financial transactions, including deposits, receipts, and vouchers for cash disbursements in accordance with MSI policies.
  • Oversee compliance with all relevant standards across all project locations, including ensuring conformity with relevant donors’ requirements and MSl’s internal regulations and development of good practice standards.
  • Maintain and improve project financial procedures and provide insight into the development and review of country-specific policies and Standard Operating Procedures (SOPs).
  • Ensure proper recording, documenting, and reporting of all financial transactions, including preparation of monthly financial expense reports and cash and bank reconciliation statements.
  • Monitor ongoing levels of expenditure as against budget and provide timely advice of likely over and under spends and ensure proper cost control of SACCI.
  • Consolidate cash projections for the project’s financial needs for procurement, project activities, payroll, subcontracts, grants, maintenance and repair services, staff local travel, and projecting costs, and cash needs on a monthly basis.
  • Act as focal point for daily banking matters.
  • Coordinate payment of local procurements required for MSI activities.
  • Review inventory records of non-expendable equipment and submit yearly non-expendable equipment report.
  • Handle all managerial and financial accounting for MSI.
  • Support cost-benefit analyses for some administrative/finance decisions.
  • Oversee SACCI program procurement, service contracts, and grant awards to ensure compliance with USAID, MSI, and local regulations.
  • Maintain contractual, financial, procurement, and human resources/benefits backup files for MSI.
  • Provide support, mentoring, training, and advice to project staff as required.
  • Provide advice and assistance to COP on SACCI’s strategic management matters.
  • Ensure compliance with all local laws and regulations, including MSI registration and taxation, and act as liaison with government agencies regarding project related matters.
  • Ensure project’s compliance with USAID’s Guidance for Obtaining Exception from Taxation.
  • Work closely with Headquarters Accounts team and Project Managers to mitigate fraud and ensure compliance to USAID/Ukraine and SACCI program regulations.
  • Perform additional tasks as assigned by the COP.

Qualifications:

  • Master’s degree in Finance, Accounting, or other relevant area is required.
  • Minimum five years of finance management experience in USAID projects is required.
  • Strong managerial skills are required.
  • Strong organizational skills to meet deadlines are required.
  • Strong oral and written communications skills required.
  • Fluency in English and Ukrainian required.
Job information
Published: 1 грудня 2022
Up to: 9 грудня 2022

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Цю вакансію розміщено в межах Work Stability for Ukrainians — проєкту допомоги в працевлаштуванні українцям, які постраждали внаслідок війни, що реалізується ГО «Професіонали майбутнього» за сприяння ПРООН у межах Програми ООН із відновлення та розбудови миру за фінансування Європейського Союзу.
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