Finance Assistant Resilience Pilot Project (Lviv) at Mercy Corps
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About Mercy Corps
Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.
Program / Department Summary
Mercy Corps’ Ukraine crisis response seeks to meet the humanitarian needs of vulnerable Ukrainians and other conflict-affected people where they are: displaced inside Ukraine, refugees in Poland, Romania and Moldova, or trapped behind frontlines. We aim to reach 500,000 vulnerable people with multi-purpose cash assistance, in-kind humanitarian support, and protection services across four countries. Almost all of our impact will be delivered in partnership: with Ukrainian, Polish, Romanian and Moldovan civil society organizations through a granting program that matches humanitarian action with capacity strengthening, and with peer international NGOs through a consortium in Ukraine. Mercy Corps is responding to the Ukraine crisis with large-scale consortium programming with a focus on Multi-Purpose Cash Assistance (MPCA). The Consortium is a partnership between four international humanitarian aid agencies to model and deliver innovative, effective cash and other humanitarian assistance programs to support people affected by the Ukraine crisis within Ukraine.
General Position Summary
Working in the Finance Department under the direction of the Project Finance Officer and with close coordination with the program team, the Project Finance Assistant will assist in adhering to the compliance procedures for financial, procurement, accounting processes and ensure adequate internal control procedures are in place and in compliance with laws, regulations, donor requirements and Mercy Corps policies and procedures.
Essential Job Responsibilities
- Support and/or prepare monthly project accounts for the grant
- Support Project Manager in communicating any relevant financial matters to donors, including exchange rate variations where relevant
- Prepare timely and accurate financial reports in accordance with donor requirements
- Assist the Project Finance Officer in financial reviews of grant payment documentation
- Assist the Project Finance Officer to enhance the efficiency of the existing control system and ensure any identified compliance gaps are corrected
- Ensure electronic and hard copies of supporting documentation are complete and compliant with donor requirements
- Give maximum support towards a successful closure of the month and year-end processes
- Always imbibe the culture of audit readiness
- Carry out other tasks relating to matters of finance as required by the Resilience Pilot Project
- Any other tasks to be assigned by the supervisor.
Supervisory Responsibility
None
Accountability
Reports Directly To: Project Finance Officer
Works Directly With: FD, PFO, FM, SFOs, FOs, PMs, HR, Operations and other MC team members
Accountability to Participants and Stakeholders
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.
Minimum Qualification & Transferable Skills
- A Degree in Accounting or a relevant Business field.
- Two (2) or more years of accounting or bookkeeping experience, including experience with double-entry accounting
- Lending experience in banks will be an advantage, credit checking/donor reporting.
- Experience with a contemporary ERP (SAP/Oracle/Navigator/Sun Systems)
- Strong computer skills in MS Office programs, particularly Excel
- Familiarity with computerized, double-entry accounting software
- Strong organizational skills as well as attention to detail.
- Good oral and written English skills.
Success Factors
A clear understanding of finance, accounting, organizational skills as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential
The ability to interact effectively with international and national staff members is required
A demonstrated ability to work quickly and accurately, meet deadlines and process information in support of changing program activities is necessary
Ongoing Learning
In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Safeguarding & Ethics
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.
Equal Employment Opportunity
Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
