Office Operations Specialist for Ivano-Frankivsk office at Intellias
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What’s it like to work at a company where people are the biggest value? With more than 3 200 employees on board, Intellias cherishes a human-to-human culture. Get on board and enjoy working in a really caring and friendly environment!
Middle Office Manager( Office Operations Specialist) is responsible for the arrangement of flawless office operations, supervises and coordinates vendors providing services; conducts tenders, participates in signing contracts; completes the duties associated with purchasing and stocking supplies for office maintenance; coordinates the team (front desk specialists, facility specialists etc); ensures provision of health and safe office environment; helps in preparing for audits etc.
Requirements:
- 2+ years of experience as an Office Manager (working in an IT company is a plus)
- Upper-Intermediate or higher English
- Advanced PC and internet user, knowledge of MS products (JIRA is a plus)
- Perfect problem-solving skills
- Strategic thinking and excellent analytical skills
- A strong team player profile, curios and eager to learn.
- Experience with new offices planning and launching is a plus
- Positive person with can-do approach
- Excellent communication skills, ability to influence people
- Highly detail-oriented and able to work autonomously
- Able to manage multiple tasks and tight deadlines with confidence and ease
- Able to prioritize and organize workload across the team
- Flexible, fast in reaction and decisive
- Independent, self-organized, proactive and accountable
Role and Responsibilities:
- Helping to manage administrative team at location (Front desk specialists, Facility Specialists)
- Contribute to and cooperate with the continuous improvement processes, implement positive changes to office conditions and processes.
- Participation in the launch of new offices in accordance with the needs of the company, work with vendors and contractors (tenders, presentations, proposals and reports).
- Being the main point of contact for the working operational processes with landlords of offices and co-working centers in Ivano-Frankivsk.
- Participation in preparation for ISO and TISAX audits (customer, internal/external etc.).
- Purchasing processes in compliance with internal policies & procedures: procurement and invoices processing, reporting, general coordination.
- Responsibility for 3rd party contractors relations: from tenders (searching for new contractors), to operational matters (participates in concluding contracts, supervising and coordinating vendors providing services, etc.)
- General and local teams-channels of Ivano-Frankivsk: monitoring, answering to questions, timely announcements, etc.
- Working with all folders on the OneDrive that relate to the AD, especially Online registers, NDA, Seatinp map, Contacts, etc.
- Liaise with other departments on related activities (helping with preparation for the some events, meetings, strategy sessions, etc.).Preparing of meeting rooms for meetings with customers, guests, trainings, etc.
- Working with tasks in Jira.
- Checking the availability of all the necessary products in the kitchen and the serviceability of kitchen appliances, communication with the cleaners, security and other contractors, etc.
- Reporting on cash expenses.
The functional can be adjusted by the administrative manager according to the needs and policies of the company.
Why you’ll love this opportunity:
At Intellias, we believe that our benefits reflect our core values. By creating a comfortable atmosphere in our team, we empower individuals to unlock their true potential and achieve outstanding results. That’s why we offer a range of benefits that support your well-being and foster your professional growth.
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