Office Operations Specialist for Ivano-Frankivsk office at Intellias

What’s it like to work at a company where people are the biggest value? With more than 3 200 employees on board, Intellias cherishes a human-to-human culture. Get on board and enjoy working in a really caring and friendly environment!

Middle Office Manager( Office Operations Specialist) is responsible for the arrangement of flawless office operations, supervises and coordinates vendors providing services; conducts tenders, participates in signing contracts; completes the duties associated with purchasing and stocking supplies for office maintenance; coordinates the team (front desk specialists, facility specialists etc); ensures provision of health and safe office environment; helps in preparing for audits etc.

Requirements:

• 2+ years of experience as an Office Manager (working in an IT company is a plus)
• Upper-Intermediate or higher English
• Advanced PC and internet user, knowledge of MS products (JIRA is a plus)
• Perfect problem-solving skills
• Strategic thinking and excellent analytical skills
• A strong team player profile, curios and eager to learn.
• Experience with new offices planning and launching is a plus
• Positive person with can-do approach
• Excellent communication skills, ability to influence people
• Highly detail-oriented and able to work autonomously
• Able to manage multiple tasks and tight deadlines with confidence and ease
• Able to prioritize and organize workload across the team
• Flexible, fast in reaction and decisive
• Independent, self-organized, proactive and accountable

Role and Responsibilities:

• Helping to manage administrative team at location (Front desk specialists, Facility Specialists)
• Contribute to and cooperate with the continuous improvement processes, implement positive changes to office conditions and processes.
• Participation in the launch of new offices in accordance with the needs of the company, work with vendors and contractors (tenders, presentations, proposals and reports).
• Being the main point of contact for the working operational processes with landlords of offices and co-working centers in Ivano-Frankivsk.
• Participation in preparation for ISO and TISAX audits (customer, internal/external etc.).
• Purchasing processes in compliance with internal policies & procedures: procurement and invoices processing, reporting, general coordination.
• Responsibility for 3rd party contractors relations: from tenders (searching for new contractors), to operational matters (participates in concluding contracts, supervising and coordinating vendors providing services, etc.)
• General and local teams-channels of Ivano-Frankivsk: monitoring, answering to questions, timely announcements, etc.
• Working with all folders on the OneDrive that relate to the AD, especially Online registers, NDA, Seatinp map, Contacts, etc.
• Liaise with other departments on related activities (helping with preparation for the some events, meetings, strategy sessions, etc.).Preparing of meeting rooms for meetings with customers, guests, trainings, etc.
• Working with tasks in Jira.
•  Checking the availability of all the necessary products in the kitchen and the serviceability of kitchen appliances, communication with the cleaners, security and other contractors, etc.
• Reporting on cash expenses.

The functional can be adjusted by the administrative manager according to the needs and policies of the company.

Why you’ll love this opportunity:

At Intellias, we believe that our benefits reflect our core values. By creating a comfortable atmosphere in our team, we empower individuals to unlock their true potential and achieve outstanding results. That’s why we offer a range of benefits that support your well-being and foster your professional growth.

2024-03-26T13:23:48.000 2024-04-10T23:59:59.000 Full time / Повна зайнятість Intellias