Admin Coordinator - Odesa, Ukraine at Readdle

As an Admin Coordinator you will:

• Oversee and support all administrative duties in the office and ensure that office is operating smoothly. Fix all problems in the functioning of the office
• Manage the purchase, delivery, and update of equipment for current employees, coordinate their repairs if necessary
• Manage the purchase and delivery of equipment and welcome kits for newcomers
• Organize the workplace for newcomers and update workstations for the current team if needed, including remote
• Manage relationships with office vendors such as cleaning services, maintenance, delivery, etc., and manage the relevant expenses and documentation
• Purchasing office supplies and maintaining proper stock levels. Handle paperwork with office suppliers
• Purchasing gifts for the team in case of specific events (marriage, baby born, etc.)
• Supervising, mentoring, training, and coaching cleaning staff and delegating assignments to ensure maximum productivity
• Manage office budget
• Coordinate Readdle Shelter project
• Initiate general office space improvements to create a perfect workplace for our team
• Create a welcoming and supportive environment for all of our employees and guests
• Manage and optimize food delivery services to be sure that all Readdlers are provided with lunch and drinks
• Identify opportunities for process and office management improvements, and design and implement new systems
• Develop office policies and procedures, and ensure they are implemented appropriately
• Assist with office layout planning and office moves, and transformations
• Support Readdlers with business trips and organizing joint work in different locations (help to find best tickets and hotel options, book a meeting room, co-working, etc.)

You are:

• The people-oriented and optimistic person. You have a positive attitude to life and friendly approach to individuals. You enjoy helping people and making them feel comfortable
• Economical and practical manager. You treat the office as your second home, setting the environment and processes up so that they become one of the team’s productivity tools
• Problem solver. You can independently translate goals into actionable plans
• Organized self-starter. You have a bias towards action and can thrive in a fast-paced, constantly changing work environment. You’re extremely organized and meticulous
• Excellent communicator. You enjoy interacting with people, and you’re motivated by things getting done. Relationship builder. Delightful with a positive attitude. You can influence and motivate people at all levels across a variety of job functions

Required qualifications:

• 1+ years of work experience in a similar or close position
• Excellent interpersonal and communication skills
• Meticulousness and attention to detail
• Ability to maintain multiple schedules and projects simultaneously
• Intermediate English level or higher

What you will find at Readdle:

• Customer-centric culture. We put our customers first. It means that every employee can benefit from interacting with our customers directly. It enables us to create and deliver the best solutions for millions of our users
• Professional growth. We are professionals at everything we do. It means we own our decisions, our work, and our results. We provide quality feedback to others and welcome feedback as an opportunity to learn and improve
• A team of amazing people. The greatest power we have is the team. It means we care about each other, ensure transparency, and invest in everyone’s success
• Impact on our products. We aim to create valuable products. It means that we improve ourselves constantly by overcoming constraints, simplifying our processes, and improving our capacity
• Innovative culture. We try to be innovative and creative in everything we do. It means that we expect, appreciate and value new ideas

2022-08-30T09:14:57.000 2022-09-29T23:59:59.000 Full time Readdle