Finance Admin Officer at Pact, Inc.
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Pact Overview
At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization. We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant.
Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance and more. This expertise is combined in Pact’s unique integrated approach, which focuses on systemic changes needed to improve people’s lives.
Position Purpose
Pact seeks an experienced Finance Admin Officer for the USAID/Ukraine Public Health System Recovery and Resilience Activity. This activity will strengthen public health capacities, standards, outreach services, and access to essential health care services during crises such as COVID-19 and other health-related challenges, as part of supporting Ukraine’s pathway to self-reliance. This is to be a five-year activity.
Key Responsibilities
The Finance Admin Officer is expected to provide financial support of the project, under close supervision of the Manager. The FAO will be responsible for: coordination of financial operations of the project, ensuring compliance with Pact and donors’ regulations and Ukrainian legislation, perform other finance duties as assigned.
Specific Duties
The specific duties to be carried out by the successful candidate are listed below:
- Handle accounting through Pact accounting program due to Pact policy
- Conduct Bank operations on daily basis and process vouchers for all bank transactions due to Pact policy & Ukrainian legislation.
- Prepare RFA/RFQ, services market research, conduct negotiations with vendors and contractors, prepare Neg Memos, Consultant Agreements, Contracts and Purchase Orders to ensure proper format, accuracy and compliance with regulations.
- Assist with preparation of selection memo based on analysis of the bids after selection proses.
- Check the Consultancy deliverables, collect and check accounting documentation (supporting documents, invoices, acts of acceptance, etc.), coordinate timely payment
- Ensure accurate filing of all procurement, accounting, and finance related documents;
- Support in the reporting process
- Perform other duties as assigned
Basic Requirements
- Bachelor’s Degree in Business Administration, Finance or Accounting or equivalent.
- Work experience with an international organization preferred;
- Knowledge of Ukrainian and international accounting standards;
- Knowledge of Ukrainian tax, financial and labor laws;
- Proficiency in relevant computer applications and databases.
- Fluency in Ukrainian and Russian (oral, writing and reading).
- Working proficiency of English (oral, writing and reading).
Preferred qualifications
- Fluency in English (oral, writing and reading).
- Excellent organisational skills and ability to manage a complex workload and deadlines.
- Excellent communications, writing and presentation skills. Pro-active, intuitive, fast-thinker, and able to work with minimal supervision.
- Experience with accounting software such as Serenic, Navigator, ERPs, ACCPAC, or others.
- Ukrainian nationals only
To apply please send a cover letter and CV no later than February, 13, 2023. Only shortlisted candidates will be contacted.
Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.
