Finance Assistant (Odesa) at The OSCE Special Monitoring Mission to Ukraine

– On a daily bases prepares and examines documentation for processing staff/supplier’s financial claims, creates and validates payment and receipt of invoices, hotel bills, rent payment of facilities and premises utilized by OSCE, payment of utilities used by OSCE, excess luggage reimbursement, etc.; Interprets OSCE Staff Rules and Regulations applicable to process payment and reimbursement and advises Mission Members accordingly when required;

– Prepares accounting of petty cash/Cash Operational Advance, prepares all other forms and paper work electronic or actual-as required by Administration and Finance;

– Assists in distribution of Board and Lodging Allowances BLAs, salaries and reimbursements within Monitoring Team (MT)/Patrol Hub (PH)/Forward Patrol Base (FPB) in his /her Area of Responsibility (AoR); assist with processing of Payment Method Forms;

– Prepares Official Travel Authorizations, ensures that the balance of travel advances in excess of amount of the travel claim is recovered and the remaining obligations pertain only to unpaid expenses;

– Ensures the timely and correct administration of financial entitlements of staff, such as reimbursement of internal and external duty trips, initial appointments, separation, deployment, re-deployment, temporary reallocations, training, Home Leave/Rest and Recuperation (R&R) travel reimbursement, etc.;

– Handles administrative aspect of MT/PH/FPB needs of accommodation, transportation, office supplies, conference rooms, materials, editing and printing, translation and interpretation, equipment, etc.;

– Maintains communication with government officials, donors, international and non-government organisations by drafting written correspondence, arranging, organizing and participating at meetings, conferences and training courses involving national and international counterparts;

– Keeps minutes from meetings and drafts reports, updates and maintains current registers and files, some of which are highly confidential;

– Briefs or trains junior/newly appointed staff when needed;

– Performs other tasks as assigned.

– Secondary education supplemented by specialized studies in Administration, Accounting, Finance;

– Minimum 4 years of working experience in accounting in a national or international large administrative set up;

– Professional fluency in the English, Ukrainian and Russian languages, both oral and written;

– Computer literate with practical experience in Microsoft applications and desirable experience with ERP systems;

– Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure, proven resilience to high stress environments;

– Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;

– Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities;

– Cultural sensitivity and judgment.

• Commitment: Actively contributes to achieving organizational goals
• Diversity: Respects others and values their diverse perspectives and contributions
• Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
• Accountability: Takes responsibility for own action and delegated work

Core competencies

• Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
• Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
• Planning: Works towards the achievement of goals in a structured and measured manner
• Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
• Initiative-taking: Proposes and initiates new ideas, activities and projects
• Flexibility: Responds positively and effectively to changing circumstances

Managerial competencies (for positions with managerial responsibilities)

• Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
• Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
• Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.