Finance Officer RAPID RESPONSE MECHANISM PROJECT (Lviv) at Mercy Corps

About Mercy Corps

Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.

Program / Department Summary

Mercy Corps’ Ukraine crisis response seeks to meet the humanitarian needs of vulnerable Ukrainians and other conflict-affected people where they are: displaced inside Ukraine, refugees in Poland, Romania and Moldova, or trapped behind frontlines. We aim to reach 500,000 vulnerable people with multi-purpose cash assistance, in-kind humanitarian support, and protection services across four countries. Almost all of our impact will be delivered in partnership: with Ukrainian, Polish, Romanian and Moldovan civil society organizations through a granting program that matches humanitarian action with capacity strengthening, and with peer international NGOs through a consortium in Ukraine.  Mercy Corps is responding to the Ukraine crisis with large-scale consortium programming with a focus on Multi-Purpose Cash Assistance (MPCA). The Consortium is a partnership between four international humanitarian aid agencies to model and deliver innovative, effective cash and other humanitarian assistance programs to support people affected by the Ukraine crisis within Ukraine.

General Position Summary

Working in the Finance Department under the direct supervision of Finance Manager, is responsible for financial reviews, reporting, resource management, coordinating with others, compliance with donor and MC internal policies and timely submission of quality reports as required by supervisor.

The RRM Project Finance Officer (RRM PFO) will be the main focal person for all Mercy Corps Ukraine efforts for timely reporting of the Rapid Response Mechanism Project.

Essential Job Responsibilities

• Financial review of the grant payment documentation
• Knowledge of disbursement of grants to the beneficiaries, including bank transfers
• Financial monitoring of the grants, including verification of expenses
• Knowledge of the support in preparatory work for due diligence assessment of partners and follow up
• Ensure of all financial transactions are recorded correctly in accordance with the relevant grant agreement/ contract
• Coordinate and prepare weekly and monthly cash requirements for your field offices, submit and make sure sufficient cash is available in all offices and monitor its use.  Make sure also there is no excess cash
• Timely Coordinate, receive and prepare consolidated monthly cash projections working closely with the Senior Finance Officer and the Finance Manager
• Provide on-going orientation, training and support to MC staff on Mercy Corps and respective donor’s rules and regulations
• Review transactions entered to Navigator, on a daily basis to make them ready for posting
• Receive Field Bank Reconciliations reports and perform accurate and timely end month procedures i.e., cash counts and end month bank reconciliations by the 9th of the following as per the FFM
• Make sure all income taxes, withholding taxes, VAT are accurately computed and compilations for monthly statutory deductions are made and filed on the drive for main office to be sent to the tax accountant
• Support and/or prepare monthly project accounts for the grant
• Support program manager in communicating any relevant financial matters to donors, including exchange rate variations where relevant
• Prepare timely and accurate financial reports in accordance with donor requirements
• Ensure electronic and hard copies of supporting documentation are complete and compliant with donor requirements
• Carry out other tasks relating to matters of grant finance as required by the Rapid Response Mechanism Project
• Any other tasks to be assigned by the supervisor.

Supervisory Responsibility

RRM Project Finance Assistant

Accountability

Reports Directly To: Finance Manager

Works Directly With: FD, FM, SFOs, FOs, PMs, HR, Operations and other MC team members

Ethics and Integrity

All Mercy Corps staff member are expected to behave ethically and demonstrate highest integrity in their professional and personal life. Mercy Corps has zero tolerance to any form of fraud, corruption, abuse, harassment or exploitation. Any breach of our policies or misconduct will lead to disciplinary action or may lead to termination.

Knowledge and Experience

• A BA/S or equivalent in accounting or finance is required
• Adequate understanding of donor rules and regulations is preferred
• 2 years international NGO experience is preferred
• Working with primary accounting documents will be an advantage
• Strong accounting skills and experience, including management of the general ledger, journal entries, payables and balance sheet
• Demonstrated experience and skill with financial reports preparation and presentation and proven ability to translate technical financial data into informative reports
• Advanced computer skills in MS Office programs, particularly Excel and accounting software experience
• Good in written and spoken English
• 5 years’ experience in working with international NGOs or institutional donors, e.g., USAID, ECHO, and experience of grant finance
• Experience in bookkeeping and financial accounting and budgets
• Experience in participating in warehousing operations, audits, stock takes, in managing/accounting for warehouse activities (LIFO/FIFO, monthly stocktakes etc).

Success Factors

The RRM Project Finance Officer will have proven abilities in analytical and reporting skills with sound judgement in regard to budget, financial analysis and management of program issues. S/he will have the ability to communicate and interact effectively across diverse program teams and support programmatic objectives with timely and meaningful information. An impeccable professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.

Diversity, Equity & Inclusion: 

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Safeguarding & Ethics: 

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.

Equal Employment Opportunity: 

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.  We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

2022-12-30T16:30:16.000 2023-01-30T23:59:59.000 Full time / Повна зайнятість Mercy Corps