Project Manager (Arts projects) at British Council in Ukraine

The British Council in Ukraine, a leading international cultural organization, is recruiting a full-time Project Manager.

The purpose of this role: Implementation of projects funded by British Council or by another client or funding mechanism. Leads the successful delivery of a range of projects from start to finish including managing the contract or project plan, managing client or internal stakeholders, successfully achieving reporting and meeting compliance standards. Or works within a larger programme or multi country programme on component. This role will be focussed on Arts projects.

Main opportunities/challenges for this role: This role sits within the Cultural Engagement (CE) Strategic Business Unit (SBU).

CE brings together our portfolio of work in arts, education, English, and research. Our portfolio is delivered through a set of globally led programmes that locates our work and impact within our strategic framework. These programmes deliver our key performance indicators and impact ambitions.

All programme management roles deliver activities and projects within this global programme and strategic framework. Our programmes are funded by the British Council’s grant in aid, through partnerships and external clients.

The British Council has a contextualised programme and project management framework with clear standards and procedures for programme management set out by the CE Centre of Excellence. This framework is in line with Cabinet office functional standard for project delivery, FCDO Operating Framework  and the Association for Project Management Body of Knowledge.

Main Accountabilities:

Relationship & Stakeholder management

• Has relationships with delivery partners and stakeholders within country, particularly within the Arts and creative industries, and is able to procure services and contract delivery partners.
• Holds suppliers to account for delivering against contract.
• Build strong internal relationships and networks

Commercial and Financial Management  

• Ensure sound financial planning, working closely with finance teams to ensure British Council and client financial year plans are up to date.
• Ensure  accurate and timely monthly (re)forecasting is in place,  by running regular reports in the SAP system on actuals, monitoring outstanding purchase orders, reviewing commitments, analysing and commenting on reasons for variances to plan and recommending corrective actions.
• Monitoring monthly finances, including correct expenditure, ensuring the P2P process is being followed and correcting any mis-postings or journals needed.
• Lead on British Council, partner or client reporting (including, with Finance Manager, financial reporting) and ensure reports are delivered on time, to budget and to a high standard.
• Compliance to BC financial policies and procedures.

Project Management

• Contributes to development of, owns and delivers on Project Management Plan
• Identifies risks in a project or programme and puts together mitigation strategies with SRO
• Responsible for internal and client, procurement, contracting, compliance and reporting  pm
• Checks on and reports on compliance
• Manages procurement on a project/programme
• Responsible for data management including timely data entry, quality assurance of data, undertaking basic analysis of monitoring data, and developing progress reports to meet funding needs
• Undertaking programme-specific data collection as needed. This includes working with colleagues to identify indicators and tools for data collection, quality assuring all data, and undertaking basic analysis.

Skills, experience and qualifications for the advertised vacancy:

Minimum/essential

• Experience of working on Arts and creative industries programmes
• Knowledge of the arts and creative industries sector in country
• Relationships and networks within the arts and creative industries in country
• Experience of managing projects from start to finish and familiarity with project life-cycles.
• Understanding of procurement, evaluation and reporting requirements of projects.
• Proven experience of managing project finances.
• Experience of managing stakeholders
• Experience of working in project or programme management.
• Experience of using technology in project delivery.
• Good understanding and experience of supporting monitoring and evaluation.

Desirable

• Foundation level Project Management certificate

Role Specific Skills

• Project Management
• Arts and creative industries expertise
• Relationship and stakeholder management, particularly in the Arts and creative sector
• Commercial and/or financial management
• Risk and compliance
• Consultancy, analysis and problem solving

What we offer

• official employment with indefinite contract basis
• 13th salary – annual bonus
• 14th salary as Terminal Gratuity
• Medical insurance fully paid for employees + coverage for family members (upon probation period completion)
• 34 calendar days of annual leave
• Paid sick leave, special leave for volunteering

Candidates wishing to apply should fill out the on-line application form in MyHR system.

The closing date for receipt of applications is 29 March 2024.

The British Council is committed to a policy of equal opportunity and welcomes applicants from all sections of the community. We work to ensure that people are not unjustifiably discriminated against on the basis of age, disability, ethnicity, gender, religion or belief, sexual orientation or any other irrelevant grounds. We guarantee an interview to disabled candidates who meet the essential criteria

The British Council believes that all children have potential and that every child matters – everywhere in the world. The British Council affirms the position that all children have the right to be protected from all forms of abuse as set out in article 19, UNCRC 1989.

2024-03-06T19:58:26.000 2024-03-29T23:59:59.000 Full time / Повна зайнятість British Council in Ukraine