Project Assistant (English and French Speaking) at GOPA Ukraine LLC

As a Project Assistant within the Peace & Security Department, you will play a vital role in supporting the project management team in various administrative and coordination tasks. The candidate, employed by GOPA Ukraine, will be involved in the implementation of a project carried out by GOPA PACE, another member of the GOPA Group. This position offers an excellent opportunity for a recent graduate to gain practical experience and develop foundational skills in project management within international cooperation and development.

KEY RESPONSABILITIES

1. Administrative support

• Assist in organizing and maintaining project documentation such as experts’ invoices and time sheets, ensuring accuracy and completeness.
• Support preparing meeting agendas and taking minutes.
• Aid in maintaining project monitoring tools, filing project documentation, and check financial project evidence ensuring they are up-to-date.

2. Coordination and communication

• Assist in coordinating logistics for project-related events, workshops, or training sessions. This may entail identification of event venues and catering suppliers, dealing with the travel agency and direct contact with event participants.
• Facilitate communication between project teams, partners and beneficiaries by relaying information as directed.
• Support in drafting correspondences, reports, and presentations under the guidance of the Project Manager or Project Team.

3. Project support

• Assist the Project Manager (PM) or Junior Project Manager (JPM) in various administrative and logistical tasks related to project monitoring and implementation.
• Update or create project monitoring tools on Excel and visualisations (e.g. PowerBI)

The responsibilities and duties outlined above are not exhaustive and may evolve as per the department’s needs and priorities.

Abilities and attitudes

• Eagerness to learn and develop within the project management domain.
• Strong organizational skills with attention to detail in administrative tasks.
• Excellent communication skills and ability to collaborate effectively within a team.
• Proactive and adaptable mindset to manage multiple tasks and priorities.
• Exhibit a high level of commitment and integrity in all assigned work.
• Proactive approach to learning and contributing within a team environment.
• Strong organizational skills and attention to detail in handling project-related documentation.
• Openness to receiving guidance and training to develop project management capabilities.

Qualifications and key skills

• Demonstrated interest in the cooperation & development field, preferably linked to our sectors of expertise.
• Proficiency in English is mandatory. French is highly desirable.
• Ability to effectively engage and establish positive relationships with individuals.
• Proven ability to work collaboratively in a team environment.
• Resilience to work under stress and pressure within an international setting.
• Proactive attitude towards problem-solving and task execution.
• Excellent knowledge of MS Office, Internet and database.
• Advance knowledge of Excel and Power BI is an asset.

2026-07-14T14:56:39.000 2026-08-13T23:59:59.000 Повна зайнятість TELECOMMUTE Україна GOPA Ukraine LLC