Office Manager (Kyiv) at Tetra Tech Company (MSI)

Company Profile: 

Management Systems International (MSI), a Tetra Tech Company, is a Washington, D.C. metro area management consultancy with a 40-year history of delivering results for our clients. Our expertise is in the fields of monitoring and evaluation; democracy and governance; peace and stability; rule of law and accountability; education; gender and inclusion; strategic communications; and leadership and organizational development. MSI has implemented projects in 90 countries around the world such as Colombia, Indonesia, Jordan, Kenya, Mexico, Nigeria, Pakistan, Syria and Ukraine, and works domestically. We support clients ranging from the U.S. Government (e.g., the U.S. Agency for International Development, U.S. Department of Defense, U.S. Departments of State and Labor, and the Millennium Challenge Corporation) to large bilateral and multilateral donors (e.g., the World Bank and the United Nations Development Program). We also work with national and local governments, nongovernmental organizations (NGOs), think tanks, foundations and universities.

Proposal Summary: 

This prospective project will provide the US State Department with monitoring services to monitor the delivery and use of US foreign assistance in Ukraine. The project will involve working with grantees to develop monitoring plans identifying performance indicators to report progress, compiling submitted data into reports for State Department review, and overseeing visits to sites where US assistance is being utilized to verify assistance is being used as intended.

**Please note: Ukrainian citizenship required for this position**

Position Summary:

This is a mid-level, fulltime Office Manager position is based in Ukraine. This position is contingent upon award.

Responsibilities:

• Oversee payment of local staff, local and regional consultants and related travel and per diem expenses
• Maintain office inventory. Implement a system of asset control that accounts for all reportable assets acquired under the program. Project inventory should be updated on a daily basis as needed
• Provide logistical support for conference and workshop organization.
• Write travel clearance requests and provide logistical organizational support for visiting consultants.
• Ensure that office managerial, administrative, procurement and financial procedures comply with MSI and client procedures and regulations.
• Represent the program with local administrations (social security, tax authorities, landlords, etc.).
• Review and monitor time sheets for the short-term local staff and process short-term consultancy and long-term employment contracts.
• Maintain personnel files, ensuring that required documentation is on file, and address Human Resources issues with office staff.
• Respond to inquiries regarding local personnel, policies, accounting, finances and other project activities and developments.
• Execute and monitor ongoing procurement of office equipment and supplies and maintain strong guidelines regarding appropriate use of project assets.

Qualifications:

• University degree in financial management, accounting, business administration, or related field.
• Five years of professional experience in project administration, finance and office management.
• Previous experience working with NGOs or international contractors is highly desired.
• Proficiency in MS Office and ability to use the internet.
• Ability to maintain confidential information and work with a wide variety of people.

At MSI Tetra Tech, health and safety play a vital role in our success. MSI Tetra Tech’s employees work together to comply with all applicable health & safety practices and protocols, including health orders and regulations related to COVID-19 that are mandated by local, state and federal authorities.

MSI is an equal opportunity employer that values diversity and inclusion. We strive to develop and maintain a culture that honors the perspectives and identities of our employees, our communities and those impacted by our work.

We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as any mental health or physical disability needs.

MSI is an Equal Opportunity Employer/Affirmative Action/Americans with Disabilities/Veterans Employer.

Reasonable Accommodations:

MSI is dedicated to hiring an inclusive workforce. Only candidates who have been selected for an interview will be contacted. No phone calls, please.

2023-01-02T10:58:59.000 2023-02-02T23:59:59.000 TELECOMMUTE Україна Tetra Tech Company (MSI)