Procurement Assistant (SC5) (Kyiv) at World Food Programme (WFP)

🚩 Vacancy Announcement n°: 256572

📢 Job Title: Procurement Assistant

📌Type of Contract: Service Contract

➡️ Unit / Division: Supply Chain | WFP Ukraine

📍   Duty Station: Kyiv

➡️ Duration: 12 months

⏰ Closing date: Thursday, 19 January 2023, Midnight (Ukraine Time|UTC+2 )

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

What will you do in this position?

Job holders at this level are responsible for completing a range of procurement processes and activities requiring some interpretation of standard guidelines/practices. Job holders can recommend straightforward courses of action to staff and may allocate tasks and technically support other staff.

How can you make a difference?

• Perform administrative procurement activities in a timely and efficient manner to support Professional staff in acquiring goods and services and/or food purchases for efficient field operations.
• Compile data, prepare and distribute documents, to support successful procurement programs and operational activities (e.g. issue tenders, evaluate offers and negotiate/award contracts), ensuring standard processes are followed.
• Review, record and prioritise purchasing requests, ensuring all supporting documentation is received , and funding is available in order to enable the procurement of goods and services and / or food purchases.
• Coordinate and monitor the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow-up actions to ensure supplies reach HQ and field operations.
• Research, collate and present information in standard formats, to enable informed decision-making and consistency of information presented to the stakeholders.
• Update, manage and maintain relevant databases and records, to ensure the information is accurate, organised, and available for others to access, and supports reporting requirements.
• Liaise with internal counterparts to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
• Provide technical support and/or allocate work to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
• Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.

To join us in saving lives, changing lives, you will have for…

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience: At least five (3) years of experience in the following areas :

• Experience with procurement activities (purchasing, vendor research, etc.).
• Experience conducting cost analyses.
• Experience working with vendors or other partners.

Language: Language proficiency in oral and written communication skills in English and Ukraine.

Why work with us?

The war in Ukraine has left an estimated one in three families without enough food, rising to one in two in some areas of the East and South. More than 6 million Ukrainians have been internally displaced and more than 6 million have left the country. Many of those who remain have lost their livelihoods, especially in areas close to the front lines. Millions who fled their homes to the country’s West are preparing for long-term internal displacement. Many who have returned to liberated areas around the capital, Kyiv, are struggling to rebuild their lives, having run out of money or found their homes reduced to rubble.

WFP is quickly scaling up to support 4.7 million people per month inside Ukraine, using a flexible mix of food and cash assistance. We support people wherever they are, including in areas close to the front line.

This is an opportunity for an exciting and challenging role in a multicultural, hardworking, fun and interdisciplinary environment. In addition, we offer:

➡️ Meaningful and impactful careers:

Our day-to-day work makes a difference in the lives of the people we serve

➡️ Continuous learning and training:

We provide learning tools for our staff to continually develop their careers

➡️ Multicultural and stimulating work environment:

We encourage gender and cultural diversity to make our teams stronger

Join us to make a difference in Ukraine, watch this video to know more about us!!

Before you apply…

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting an inclusive work environment in which diversity is valued and where no form of discrimination is tolerated. We aim to achieve parity in our teams in Ukraine. Qualified female applicants are especially encouraged to apply.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service