Grants Officer at Community Action for HIV Control, Pact Inc.

At the heart of Pact is the promise of a better tomorrow. The promise of a healthy life. Of a decent livelihood. Of sustainable natural resources that benefit communities. Now more than ever in its 42 -year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future.

Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development.

Pact Inc. is implementing a USAID-funded project Community Action for HIV Control. The project goal is to accelerate Ukraine’s efforts to achieve HIV epidemic control by 2030 by improved prevention, testing and linkage to care among key and priority populations.

Position Purpose 

Pact is seeking applications for the position of Grants Officer. Reporting to Grants Manager, the Grants Officer provides administration of the full cycle of grants management for the Community Action for HIV Control beginning with award procurement, pre-award assessments, managing deliverables, ensuring compliance with  rules  and  regulations,  reviewing  grantees  financial  and  programmatic  reports,  managing  close-out procedures, and maintaining complete files and data management for each award.

Key Responsibilities: 

•  Assist  in  the  design,  development  and  implementation  of  awards,  under  the  supervision  of  the Grants Manager;

•  Develop grant documents in compliance with funder requirements, using Pact standard templates and working closely with Pact HQ Agreement Management team and the Grants Manager to execute quality agreements;

•  Under oversight of the Grants Manager, coordinate requests for applications;

•  Manage the selection of grants and liaise with the Selection Committee members;

•  Administer, pre-award assessment, negotiation, and monitoring/compliance visits;

•  Utilize  Pact’s  Subaward  Management  System  (Promise)  and  accounting  system  (Serenic  NAV)  for subaward issuance and management. Ensure that all required documentation is uploaded and stored as per Pact policy;

•  Together with the Grants Manager and in close coordination with other Pact staff ensure compliance with donor and Pact’ policies and procedures, and achievement of intended results;

•  Ensure proper negotiation of final terms and conditions for grants and contracts, under the direction of the Grants Manager and review and analyze budget estimates for allowability, reasonableness, and consistency;

•  Ensure  the  proper  preparation  and  execution  of  grant  and  contract  documents  and  grant disbursements consistent and compliant with donor and Pact requirements, and project procedures and  best  practices.  Documentation  required  will  include  grant  agreements,  negotiation  memos, grant activity forms, branding and marking plans, and others;

•  Work closely with Program team to ensure that sub-award monitoring and evaluation is conducted as  required  and  that  financial  deliverables,  deadlines,  programmatic  outputs  and  impact  are captured and recorded in the project databases in an accurate and timely manner;

•  Provide  support  focused  on  compliance,  grants  and  contracts  management  and  successful implementation of grants and contracts;

•  Provide advice to the grantees on grant projects implementation and financial reporting; •  Oversee the implementation of grants from the operational perspective and be responsible for sub-grantee’s reports timely submission, review and approval;

•  Work closely with the Grants and Finance Officer to ensure accurate and timely disbursement and liquidation of subaward expenses;

•  Ensure that all award files are complete and maintained as required;

•  Support closeout of sub-grants, including preparation of final inventories, property disposition, etc;

•  Under  oversight of the  Grants  Manager  reviewing  and  analyzing  filled  in  templates of  budgets of subawardees` applications, their financial reports;

•  All other duties as assigned.

Requirements:  

•  Bachelor’s degree and 3+ years relevant experience or equivalent combination of education and experience;

•  Other local education and experience: University Degree in International Relations/ Economics / Finance / Accounting / Social Science, Business Administration  or other relevant area;

•  3+ years of experience working with international technical assistance programs;

•  Understanding of NGOs grant management cycle and outreach activities;

•  Experience of working within complex networks and addressing issues of internal governance and management, dispute resolution, and fair and transparent decision-making;

•  Good organizational skills and ability to manage a complex workload and deadlines;

•  Highly effective administration skills including computing, word processing and data management;

•  Excellent communication skills (both written and oral) in English and Ukrainian.

Preferred Qualifications:  

•  Experience overseeing and coordinating with international field offices preferred;

•  Background in the areas of NGOs grant management;

•  Strong time-management and organizational skills, flexibility, excellent interpersonal skills; and ability to work collaboratively on a wide range of issues;

•  Working knowledge and understanding of USAID’s rules and regulations, particularly 2 CFR 200 will be an asset;

•  Experience of work with databases and data analysis will be an asset;

•  Familiarity with Serenic NAV, 1C or other accounting systems will be an asset.

To Apply

Please send your CV and motivation letter. Please include at least three contacts of your former supervisors who can provide reference for you. The position is open until filled. Only short-listed candidates will be invited for an interview.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.

2024-02-16T16:14:01.000 2024-03-01T23:59:59.000 Full time / Повна зайнятість TELECOMMUTE Україна Pact, Inc. "Community Action for HIV Control"