Human Resources Coordinator at Terre des hommes

Terre des hommes is looking for a proactive, energetic, and organised  Human Resources Coordinator, to join its team in Kyiv, Ukraine (with the possibility of traveling between local offices), to support in the implementation of its projects. If you are looking for a meaningful job that will make a lasting impact on the lives of children, we want to meet you.

Start date       as soon as possible

Contract         1 year (with possibility of extension)

Probation period      3 months

Salary             According Salary Scale, private health insurance

Location         Kyiv, Ukraine (with the possibility of traveling between local offices)

Deadline for applications  Recruitment will be ongoing until te position is occupied

WHAT WE DO, IN EUROPE AND UKRAINE

Terre des hommes (Tdh) is the leading Swiss organisation for children’s aid. Since 1960, Tdh has helped build a better future for children and youth, especially those most exposed to risks, making an impact with innovative and sustainable solutions. Active in more than 30 countries, Tdh works with its own teams and/or local and international partners to develop and implement field projects which significantly improve the daily lives of over four million children and members of their communities every year, with a focus on mother and child health, migration, and access to justice for children.

In Europe, Tdh strives to ensure the full realisation of children’s rights, equally and without discrimination. We are present in Albania, Kosovo, Moldova, Romania, Ukraine, Hungary, and Greece, while together with partners, we reach children in other 14 European countries.

In Ukraine, Tdh has worked through partnerships since 2009 and legally established its offices in 2014. Since 2015, Tdh has been providing various services to children, youth and their families in the conflict affected area, with a strong focus on psychosocial support.

ROLE DESCRIPTION 

Under the supervision of the Head of Delegation, the HR Coordinator is responsible for providing strategic leadership for the management and the implementation of Tdh’s HR policies at the Delegation level.

S/he is responsible to define, adapt, plan and supervise the implementation of the Delegation’s human resource frameworks, procedures and policies adhered by all staff while respecting the local context, local legislation and Tdh’s policies and values.

The HR Coordinator will lead the HR team to ensure high quality and efficient staff recruitment, contract management, orientation, learning and development, performance management, code of conduct compliance, employee engagement and staff care/wellbeing.

The HR Coordinator will maximize staffing resources, promote a positive organizational culture and ensure efficiency of work processes.

MAIN RESPONSIBILITIES

Analysis of the socio-economic context and legal framework

• Track and monitor the changes in the cost of living at national and local levels as well as the labour market by performing benchmarking of the salary packages provided by other humanitarian actors;
• Analyse the national legal context and ensure compliance with existing legal and governmental reporting requirements;
• Ensure all legal HR obligations are fulfilled;
• With the support of a legal advisor/lawyer, review and update internal policies, procedures and internal staff regulations in accordance with the Ukrainian legal framework;
• Ensure the HR processes are adapted to the social and cultural context in Ukraine.

HR management of national staff

• Ensure that HR procedures and policies are implemented and respected across the Delegation and all staff are informed and trained;
• Oversee recruitment procedures for the Delegation and play a leading role in the strategic planning of the mid-to-long-term staffing needs;
• Ensure that recruitment and hiring procedures are respected;
• Review at least twice a year the “Welcome to Tdh” training for newcomers;
• Supervise the administrative and payroll procedures in conformity with social legislation and Tdh guidelines;
• Ensure proper application of the internal control framework including compliance with HR Regulations, instructions, procedures, staff regulations and audit;
• Perform regular field visits to supervise human resource matters, and report key recommendations;
• Ensure that disciplinary procedures are respected and confirm eventual sanctions when required;
• Support the Head of Delegation for the administrative monitoring of disputes when dealing with administrative authorities and, if necessary, legal authorities.

HR management of international staff

• Take part in the welcome and administrative briefing for new personnel;
• Ensure the administrative follow-up of the international personnel in collaboration with Headquarters;
• Supervise the bookings of national flight tickets and organize international trips for Tdh staff in coordination with HQ;
• Manage the visa application process and ensure a proper follow up of the status of all international personnel;
• Review once a month the “Welcome to Ukraine” kit for new personnel and visitors;
• Ensure that Tdh’s internal staff regulations for international personnel and procedures are respected by all.

Strategic HR Leadership and Management

• Devise and deliver a planned HR approach to attracting, developing, inspiring and retaining the right people with the right skills to achieve strategic, high-quality programmatic outcomes;
• Determine workforce needs, identify human resources and competency gaps, and devise a development and workforce plan to facilitate nationalizing roles and retaining staff;
• Actively participate in proposal design specifically advising on organizational structure, position scoping, demographic/staffing analysis and other inputs critical to ensure a strong HR foundation to support program quality;
• In coordination with the Head of Delegation, support and advise on the HR structure of the Delegation, participate in annual budget preparation and revision;
• Review and approve job position requests, job descriptions and make recommendations, ensuring accuracy and consistency in the documents;
• Provide strategic compensation analysis to drive the nationalization strategy and ability to attract high-quality talent;
• Support the transition of the mission to a more sustainable organizational structure with less reliance on international personnel positions;
• Define and review function and salary structure, update and improve the organizational chart for the Delegation.
• Coordinate the annual compensation review process and compensation adjustments with the Head of Delegation and Admin & Finance Coordinator;
• In regard to respect to the Code of Conduct, lead or co-lead investigations and ensure issues are resolved and appropriate follow-up is carried out;
• Advise supervisors in determining appropriate disciplinary action plans in a judicious manner;
• Follow-up disciplinary measures and related employment law matters;

Staff Performance Management and Development

• Serve as a reference of supervisory excellence; supervise and mentor direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely performance feedback, and leading documented semi-annual performance reviews;
• Provide constructive feedback and counsel on career paths and professional development for HR team; establish a culture of continuous learning opportunities;
• Support the management, coaching and development of national and international staff to build a cadre of skilled, committed and motivated staff;
• Support senior staff in the development of annual training plans to continue to pursue nationalization of senior and management positions.

Reporting/Communication

• Ensure HR national administrative reporting in accordance with the time frame specified by the administrative calendar;
• Establish and maintain relations at a national level with local labour laws regularly, approve information collected by law firm and integrate this information in internal documents;
• Take part in meetings relating to HR issues, representing Tdh on HR issues;
• Contribute to the monthly Sitrep report;
• Take part in drawing of donor reports, focusing on the analysis and the HR cost of the projects.

 YOUR PROFILE 

• University degree from an accredited educational institution in a relevant field (Human Resources Management, Social Sciences, Social Work and Social Administration, Economics, Public Administration). Professional HR certification is desirable.
• Good practical knowldege of national labour law;
• Minimum 3 year of experience in similar role, preferably with an international non-governmental organization;
• Excellent organizational skills and ability to prioritize;
• Excellent record keeping and documentation skills;
• Receptive, inquisitive, capacity to question and propose new ideas and pragmatic solutions;
• Ability to interact with all levels of staff;
• Strong interpersonal and team skills; ability to build relationships and trust;
• Experience in coaching and team building is an added value;
• Capacity to take initiative and be decisive, respect deadlines;
• Strong work ethic and the ability to work well independently and as part of a team;
• Fluent oral and written skills in English and local language.

TO APPLY:  Qualified applicants are encouraged to submit their application (CV and motivation in English).

 Child Safeguarding Policy: To commit to respect Tdh Risk Management Policies including Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy.

GDPR compliance:

By sending your application, you agree that your personal data will be used in the recruitment process. All the documents we will request in different steps of the recruitment process will only be used for this purpose.

All staff involved in recruitment and selection are aware that data protection rules apply, and that personal information will be treated confidentially. According to our policy, we will keep your application documents for the period of the recruitment only.

Due to an anticipated high number of applications, Tdh is not in a position to respond to every applicant individually. Please note that only short-listed candidates will be contacted for the first interview.

2024-03-18T16:47:06.000 2024-04-18T23:59:59.000 Full time / Повна зайнятість TELECOMMUTE Україна Terre des hommes (Tdh)