Administrative Assistant at Eurasia Foundation

DUTIES: 

• Provide general support to staff and visitors
• Prepare correspondence and documents
• Maintain contact lists, ensure timely update and information accuracy
• Prepare agendas for staff meetings and take minutes
• Draft a variety of correspondence and other communications for signature/approval related to all aspects of program implementation
• Order, receive, and store office supplies ensuring that basic supplies are always available, search for new deals and supplies
• Maintain electronic and hard copy filing system
• Prepare and submit requests for payment, WatchDog report, other internal admin-related documents to support regular admin purchases for supplies and services
• Ensure timely and accurate maintenance of photocopiers and other office machines; order and replace printer cartridges
• Assist in photocopying/scanning materials, look for and organize outside services for photocopying, printing and binding when needed
• Maintain conference room calendar, make conference room reservations upon requests from staff members, ensure conference room is always in presentable look and workable condition
• Assist in preparing monthly transportation services track record
• Assist with inventory management
• Assist in coordination of in-house and off-site activities
• Support travel logistics by assisting in tickets purchase, hotel booking, other
• Provide other programmatic and logistical support as needed, including, but not limited: document translation, preparation of draft invitations/letters, logistics support, preparing admin-related documents, sending e-mails).
• Other routine duties as assigned.

CORE QUALIFICATIONS: 

• Minimum Bachelor’s degree, USG programs alumni will be a plus
• At least 2 years of general office experience, work experience on international development projects is highly desirable
• Knowledge of Microsoft Office Suite
• Working knowledge of office equipment like copy machines, printers, other
• Strong organizational skills and great attention to details
• Excellent interpersonal/professional skills
• Ability to work independently and as part of a team
• Ability to multitask and work in a fast-paced environment
• Strong written and verbal communication skills
• Ukrainian and English writing and spoken proficiency required