Site Visit Coordinator, Short Term Consultant at EnCompass LLC

The UMLS activity is seeking a Site Visit Coordinator to work on its Third-Party Monitoring (TPM) team. The site visit coordinator will coordinate a dynamic TPM system of site visits across all of Ukraine with multiple TPM partner organizations and implementing partners, and collaborate with the UMLS team and EnCompass home office staff as necessary. We are looking for someone who is solution-oriented, highly organized, and resourceful to take on this important role. This person will proactively engage with partners and carefully track site visits throughout their lifecycle from planned to completed. This individual will work closely with the Sr. TPM Specialist and TPM Specialist.  

This position is for Ukrainian nationals.  

Position Duties and Responsibilities 

• Obtain data needed for site visits and scheduling from multiple USAID implementing partners. 

• Coordinate field monitor site visit calendars with multiple TPM subcontractors. 

• Proactively communicate with the points of contact among IPs, subcontractors and relevant UMLS staff to ensure completion of visits per set deadlines. 

• Ensure TPM subcontractors receive all necessary information and guidance to conduct site visits. 

• Maintain the TPM Tracker system to coordinate site visits and respond to data calls regarding TPM visits. 

• Ensure subcontractors deliver TPM data and reports as per planned TPM tracker dates. 

• Notify the TPM Specialist and TPM Team Lead when TPM reports are ready for quality control check and verification. 

• Keep TPM Team Lead and DCOP up-to-date, particularly on any delays in or challenges to timely completion of site visits and trouble shoot where appropriate. 

• Review data quality, including confirming the language and data verification. 

• Notify the TPM Team Lead and DCOP as soon as site visit ‘red flags’ are communicated by subcontractors. 

Qualifications  

Academic qualifications 

• Bachelor’s Degree or at least five years of work experience 

Required experience and skills 

• Mastery of Microsoft Office  

• Proven attention to detail 

• Demonstrated ability to coordinate activities across multiple entities 

• Demonstrated communication skills 

• Fluent in Ukrainian and professional fluency in English 

Administrative Requirements  

• Candidates registered as individual entrepreneurs of group 3, who are eligible to provide consultancy services to legal entities, are given preference  

How to Apply 

Please submit your CV and cover letter.

EnCompass LLC is a progressive Equal Opportunity Employer. We promote, celebrate, and support a diverse and inclusive organizational culture and workforce. We are committed to providing all of our employees with an environment free from discrimination and harassment, where all are treated with dignity and respect. We do not tolerate, and explicitly prohibit, discrimination or harassment of any kind, at any time, in all aspects of employment. This includes recruitment, hiring, promotions, disciplinary measures, terminations, compensation, benefits, social and recreational programs, and training. EnCompass also does not tolerate retaliation against individuals who report discrimination or harassment. Our continuing commitment to the principle of Equal Opportunity Employment for all means all employment decisions are based only on the job requirements, the candidate’s qualifications, and the needs of EnCompass as a business—not on race, color, ethnicity, national origin, religion, belief, sex (including pregnancy and related medical conditions), gender identity or expression, sexual orientation, age, disability status, veteran status, genetic information, HIV status, family/marital/parental status, or any other status protected by the laws and regulations in the jurisdictions where we work. 

2024-09-19T17:54:22.000 2024-10-04T23:59:59.000 Full time / Повна зайнятість TELECOMMUTE Україна EnCompass LLC