Project Support Officer at The UNOPS Ukraine Office
Здається, ви трохи запізнились
Скоріше за все, ця вакансія закрита, бо вже зробила чиїсь понеділки щасливими.
Але не засмучуйтесь — у нас є що вам запропонувати!
Подивіться інші відкриті можливості на сайті.
The Project Support Officer will report to the Project/Programme Manager. His of her prime responsibility is to ensure production of those work packages assigned by the Project Manager to an appropriate quality, in a set timescale and within a set cost. The incumbent will also be responsible for supporting the Project/Programme Manager with the day-to-day implementation of the project, risks identification and mitigation, reporting, stakeholder management (including liaison with the key beneficiary institutions and partners).
He/she maintains a close eye on the operational and financial performance, identifies probable issues that may need attention, supports in problem analysis and solution identification as necessary, coordinate resolution as per action-items assigned, drafting required correspondences to stakeholders concerned and preparation of mission reports. The role can often be required to work in complex and challenging environments with limited resources.
Functional Responsibilities
1. Project implementation
- Lead and manage the assigned delivery of work packages and take responsibility for the progress of activities achieving the milestones;
- Advise the Project/Programme Manager of any deviations from the plan and update plans, produce stage plans for the work packages;
- Collaborate with the Project/Programme manager to identify, manage and record risks;
- Coordinate and liaise with the Project/Programme Manager on the implementation progress;
- Prepare and maintain project files, including internal and external project reports.
2. Financial and Procurement Management
Within assigned responsibility:
- Maintain all supporting project financial documents for audit and review processes.
- Ensure data and document entry into UNOPS ERP system (oneUNOPS), in line with the corporate standards and guidelines;
- Monitor project budget and financial expenditure and all administrative procedures in line with the work plan.
- Review invoices and initiate requests for payments and/or advances.
- Produce financial reports; including developing financial monitoring and reporting formats as per UNOPS requirements.
- Support the Project/Programme Manager by monitoring budgets, cash flow and reporting on expense obligations to ensure that deliverables are met.
- Alert the Project/Programme Manager of any financial shortfalls and over-expenditures. Prepare budget data and initiate budget revisions if/when required
- Lead and coordinate the development of technical specifications, the scope of works, ToRs for procurement and contracting. Initiate procurement. Monitor performance of contractors and consultants and report as necessary
3. Project monitoring and reporting
- Provide substantive inputs to assist the Project/Programme Manager in the preparation of project reports and documents.
- Maintain all project records, as required by the Project Management Manual and requested by the Project/Programme Manager. Manage the compilation, consolidation, and analysis of relevant data for the project’s reporting.
- Assist the Project/Programme Manager in the preparation of project completion reports and ensure compliance with the agreement’s obligations.
4. Stakeholder management, coordination, and liaison
- Establish effective and fruitful working relationships with project’s stakeholders including but not limited to the project Beneficiaries and Clients, as appropriate, providing advice and guidance on specific and general issues and where the appropriate system and filing matters;
- Support the coordination and management of communications;
- Contribute to building strong partnerships and effective coordination among relevant project stakeholders (e.g. United Nations, government and non-governmental organizations or other relevant partners) for the purposes of facilitating activities and improving the quality of the project products;
- Pursue engagement of national stakeholders in project implementation and their ownership of project products;
- Champion and communicate the project’s sustainability aspects with key stakeholders.
5. Knowledge management and innovation
- Understand the UN Partnership Assistance Framework (UNPAF) and UNOPS, the project’s place in the UN system.
- Know the Sustainable Development Goals (SDGs) and seek to contribute within the deliverables of the project.
- Support the compilation of project’s lessons learned as per corporate standards.
- Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building.
- Pilot innovative solutions within assigned work packages and seek opportunities to replicate them within wider programmatic areas
- Contribute to the development of the analytical products within the work packages knowledge areas and their dissemination
- Support implementation of the project’s communications strategy and plan in relation to the assigned work packages;
- Understand the principles of the Paris Declaration on aid effectiveness and mainstream them into the project plans.
The Project Support Officer directly impacts on achievement of project results by assisting the Project/Programme Manager in effective and consistent delivery of the project by leading and managing the assigned sector(s) of the project, ensuring the delivery of the assigned work packages, providing coordinating and administrative assistance as well as analytical and stakeholders’ management services to project implementation. This consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services
Learn more about Education, Competencies, Contract type and APPLY here.
