Logistics Officer (Cargo Tracking ) SC9 (Kyiv) Ukraine at World Food Programme (WFP)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

JOB LISTING DETAILS

Position Title   :    Logistics Officer (Cargo Tracking )
No of openings :  1
Contract Type :    Service Contract
Position grade:     Level 8
Duration          :     6 Months, with the possibility of extension
Duty Station (City, Country):    Kyiv, Ukraine (with travel to Dnipro, Odessa and others as required)
Closing Date   :     25 August 2022

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
•  Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
•  Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
•  Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

• Look for ways to strengthen people’s skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
•  Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
•  Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
•  Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

• Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
•  Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
•  Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
•  Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

• Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
•  Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
•  Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
•  Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

BACKGROUND AND PURPOSE OF THE ASSIGNMENT

The objective of a country-level Logistics Cluster is to ensure that timely, coherent and effective logistics support to humanitarian aid/relief operations is possible (within funding and security constraints). WFP as lead agency of the Logistics Cluster is accountable to work in partnership with humanitarian stakeholders to deliver a strategic response, based on operational gaps (as per the IASC Guidelines on Cluster Coordination at Country Level). Within each country-level Logistics Cluster Lead Agency is a Logistics Cluster Coordinator (as per the IASC Generic Terms of Reference for Sector Leads at Country Level), who is responsible to lead and facilitate this process. Based on the needs identified and expressed by the humanitarian community, the Cluster will assume a coordination and information management role, while attempting to facilitate common services where required to maximise the use of available resources in-country, provide support and advocacy surrounding customs clearance and government liaison, and establish a more coordinated and cost-effective operational approach.

KEY ACCOUNTABILITIES (not all-inclusive)

•    Support the Country Office and country-level Logistics Cluster team in monitoring the provision of common services made available through the Logistics Cluster.
•    Verify complete and coherent Service Request Forms (SRFs) are received and entered into RITA in a timely way according to established procedures; liaise with Service Users to update data on their SRFs as required.
•    Liaise with the Logistics Officer in charge of Cluster operations, or designated responsible staff (and other actors to cross-check data for accuracy; ensure that cargo documentation (Waybills, GRNs, Bills of Lading, etc.) is received, reconciled against requests, and properly catalogued/filed.
•    Support field Logistics Officers/Storekeepers/etc. as required to collect information on received, dispatched, and released cargo; and, to resolve discrepancies between SRFs, cargo documentation, and physical inventory of stocks at Common Service locations.
•    Register all data, including details of all logistics transactions related to cargo that is handled and transported through the Logistics Cluster coordination mechanism by utilizing RITA.
•    Support the Logistics Cluster operations officer to establish and coordinate reporting procedures, and provide assistance to logistics staff in meeting reporting requirements.

•    Work with the Logistics Officers and the commodity tracking data to provide service users with timely and relevant reports on their consignment status.
•    Liaise with Logistics Officers and Information Management Officers regarding dissemination of, and requests for, reports for other agencies.
•    Use Microsoft Excel to generate tables, charts, reports based on RITA data that illustrate cargo flow as entered into the system.
•    Assist with the training of new logistics officers/assistants/storekeepers as required to ensure proper management of non-WFP stocks and proper reporting of daily/weekly/monthly activity.
•    Manage and verify TPO/SES for invoicing of common services transport.
•    Create, track and close Purchase Orders in system.
•    Perform other duties as may be required.

DELIVERABLES AT THE END OF THE CONTRACT:
Utilize the Relief Item Tracking Application (RITA) for capturing key data to manage and monitor common service provision: (1) provide support to Service Users and Service Providers to ensure data collection (i.e. daily reporting on operational activities) conforms to established standards; (2) ensure regularly consolidated updates on the status of services accepted, in-progress, and closed are available as required.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:    University degree social sciences, business, logistics, international relations, communications, journalism or related field; or the equivalent combination of education and experience
Experience:    Humanitarian logistics experience, experience with cargo tracking or database maintenance/data entry, and knowledge of the Logistics Cluster’s concepts and operations.

Knowledge & Skills: 

• Good communication skills; excellent written and analytical skills.
• Basic knowledge of country wide logistics operations.
• Basic knowledge of Cluster activities and humanitarian architecture.
• Sound knowledge of Microsoft Windows, MS Excel, MS Word, MS PowerPoint and other related software.
• Understanding of cargo handling procedures relevant to the Cluster.
• Working knowledge of Relief Item Tracking Application (RITA).
• Strong understanding of database management.
• Strong data analytical tools
• Ability to understand and consider diverse opinions and points of view, and ability to work effectively and respectfully with people from all backgrounds.
• Ability to take decisions, especially in high pressure environments and adapt in situations of rapid change.

Languages:    Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience in commercial or humanitarian transportation sectors.
• Experience monitoring and reporting on transport and freight market conditions and trends.
• Experience in dealing with shipments and clearing imports/exports with customs officials.
• Experience coordinating procurement and transportation processes with other units/ teams.
• Experience in warehouse and commodity management.
• Experience working with corporate systems (databases, software).

DEADLINE FOR APPLICATIONS

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.